Taskade vs Trello

Deciding on the right project management tool can be tough especially when comparing a visually focused tool like Trello to a hybrid productivity app like Taskade. Trello is great at keeping task management simple and accessible with its Kanban boards. Taskade combines task management, collaboration tools like video calls, and planning features such as mind mapping, offering an all-in-one platform for teams.

This article will compare these two tools in features, usability and team use. We'll also review Breeze, an alternative for teams looking for a tool that balances simplicity with core project management features.

Taskade and Trello Compared

Trello's popularity is because of its simplicity. Teams can use Kanban boards to track tasks visually and assign responsibilities and monitor progress without needing to set up much. This works well for smaller teams or teams new to project management. However, Trello's reliance on Power-Ups for advanced features like time tracking or automation adds extra costs for teams managing complex workflows.

Taskade on the other hand integrates more features. Task management, video conferencing, time blocking and mind mapping all in one. It's a stronger contender for teams that need to blend task tracking with collaboration. But its versatility comes with a steeper learning curve compared to Trello.

For teams that need a tool that balances clarity with core features, Breeze is worth a look. Unlike Taskade or Trello, Breeze has time tracking, automation and collaboration tools built-in and no extra setup or add-ons.

Taskade
Trello
Other Alternative

Taskade

Taskade interface

Pricing: Free for basic use, with paid plans starting at $10 per user per month
Rating: 4.7/5 on Capterra

Taskade is for teams that want collaborative and flexible project management. It combines task management, team communication, and planning tools like calendars and mind maps into one platform. Unlike Trello, Taskade includes real-time video calls and time-blocking, making it better suited for teams with dynamic workflows that require immediate communication and advanced planning.

In addition to its core features, Taskade eliminates the need for extra add-ons by integrating project templates, AI-powered tools, and shared workspaces into a single platform. These features support brainstorming, task prioritization, and project execution, making Taskade a more efficient choice for teams managing complex workflows. Trello, in comparison, relies on Power-Ups for added functionality, which can increase both cost and setup time for growing teams.

Why You Might Prefer Taskade Over Trello

Has Gantt charts, time tracking and screen recording which Trello doesn't have without add-ons.
Customizable project monitoring with dashboards that show key metrics and progress, more than Trello's Kanban boards.
More control over projects with granular permissions, administrators have more control than Trello's simple setup.
Less manual work with built in automations for repetitive tasks, Trello requires external integrations for the same.
Plans start at $7 per user per month, and Trello's advanced features cost extra through Power-Ups.
Multiple workflow views: timelines, calendars, lists. For teams that need more than Trello's Kanban.
In-app chat, task comments, file sharing.

What People Think About Taskade:

"Love it. Love that it had a lifetime pass, and sadly I missed it, but love that they were willing to do that, and assist students and researchers with that function. I also enjoy how swift and responsive the developer is, and amazing care for both the clients who use it and the ecosystem at large, and that shines through."

Source: Capterra

Trello

Trello interface

Pricing: Free for basic use, with paid plans starting at $5 per user per month
Rating: 4.5/5 on Capterra

Trello is a simple visual way to manage tasks so it's great for teams that like simplicity and ease of use. Kanban boards let you see progress at a glance; tasks are cards that can be moved across columns. Teams can customize workflows quickly so they adapt to their needs. Collaboration is enhanced with card comments, checklists, due dates and file attachments. You can assign tasks to team members so everyone is aligned. Integrations with Slack, Google Drive and Dropbox mean Trello fits into your existing workflow.

Trello is quick to get started with. No onboarding is required you can start managing tasks straight away. Decent choice for small teams, freelancers and anyone looking for a simple project management tool. The free version is great for basic needs but paid plans add automation with Butler, unlimited power-ups and advanced admin controls. This means Trello is suitable for growing teams but still remains simple and user friendly.

Why You Might Prefer Trello Over Taskade

Trello is more accessible for teams new to project management than Taskade's more feature heavy platform.
Kanban design makes task tracking easy, Taskade's mind maps may be unnecessary for some teams.
Power-Ups integrate with popular tools like Slack and Google Drive, more than Taskade's native features.
Trello's free plan has core functionality, while Taskade's advanced features require a paid subscription.
Collaboration is easy with Trello's card comments and activity logs, which some users find clearer than Taskade's nested discussions.
Tasks are organised instantly with Trello's pre-built templates, less setup than Taskade's custom workspaces.

Looking for more tools similar to Trello? Check out this list of Trello alternatives.

What People Think About Trello:

"My experience with Trello has been very good. It helped me organize my projects in an easy and straightforward way. I like how I can customize everything to suit what I need. Working as a team has also become simpler, as we can assign tasks and see what each person is doing."

Source: Capterra

Other Alternative

Taskade, founded in 2017, markets itself as a productivity hub with features like mind maps, video calls, and time blocking. While innovative, its many tools can be overwhelming for teams looking for an easy to use solution. Trello has been around for quite some time and specializes in Kanban style project management. It is simple to use but often relies on Power-Ups for extra functionality which can complicate workflows and add cost.

Breeze interface

Breeze takes a different approach by combining clarity with functionality. It has Kanban boards, time tracking and workflow automation all in one place. Unlike Taskade's many features or Trello's add-on heavy design Breeze has the essentials without the complexity so teams can get started right away.

With Breeze teams get a design that reduces onboarding time so they can focus on work not learning a new system. Flat rate pricing means all features are included, no tiered pricing like Taskade or extra costs for Trello Power-Ups. For teams looking for a simple project management tool that prioritizes usability Breeze is the way to go.

Key Features of Breeze:

Organize and manage tasks effectively with task management tools that prioritize deadlines and workloads.
Visualize workflows seamlessly using Kanban boards, keeping projects clear and adaptable.
Monitor progress with time tracking, eliminating the need for extra integrations.
Automate repetitive workflows with workflow automation, reducing manual effort.
Coordinate team schedules with shared calendars directly linked to project timelines.
Centralize team discussions using real-time chat for effective collaboration.
Plan projects strategically with project timelines.
Maintain productivity with workload management tools to balance team responsibilities and avoid burnout.

Breeze tasks details

Why You Might Prefer Breeze Over Taskade or Trello:

Built-in Time Tracking: Breeze has a good solution for productivity monitoring with built-in time tracking. In contrast, Taskade does not include time tracking, and Trello relies on third-party tools for this functionality.
Flexible Workflow Management: Breeze has customizable Kanban boards to visually track tasks and adapt to any workflow. While Taskade uses task lists with minimal customization. Trello relies on Kanban boards but lacks Breeze's simplicity in adjusting workflows and tracking progress efficiently.
Efficient Task Automation: With workflow automation, Breeze handles repetitive tasks effortlessly, streamlining processes.
Streamlined collaboration: Breeze includes real-time chat for real-time communication, while Trello relies on comments and Taskade requires external tools for advanced discussions.
Workload Balancing Tools: Breeze prevents team burnout by helping teams balance workloads with simple workload management tools that ensure tasks are fairly assigned. Taskade and Trello, on the other hand, lack built-in features for managing workloads effectively.
No feature overload: While Taskade offers extensive options like mind maps, Breeze focuses on delivering core features teams need without unnecessary distractions.

What People Think About Breeze:

"Our overall experience has been positive. I tested many project management systems and Breeze was the easiest to set up and implement. It stands out in many ways but one for sure is the ability to have chats with my team."

Source: Capterra