Trello vs Monday

When researching project management tools, Trello and Monday.com often appear at the top of the list. Teams, organizations, and individuals worldwide rely on these tools to organize tasks, improve collaboration, and optimize workflows. From small startups to medium businesses and large businesses needing project management, both tools have proven their value in helping teams stay on track.

However, choosing between Trello and Monday.com isn't simple. Each platform has different features and can be utilized in multiple ways. Trello's Kanban boards make it easy for smaller teams or individuals to keep tasks organized and visible. Monday.com, on the other hand, has advanced project management capabilities, making it a better fit for managing complex workflows and larger team structures.

Trello and Monday Compared

Trello and Monday.com may seem similar in their task management, collaboration and workflow tracking but they approach these features differently. Trello is all about visual organization and flexibility, it's super adaptable to any kind of project. Monday.com has a structured framework with features like task dependencies, reporting and automation for more complex projects.

We'll break down the main differences between Trello and Monday.com so you can make the right decision for your team. We'll also explore Breeze functionality. A user-friendly alternative that combines the essentials with a clean interface, perfect for growing teams that want simplicity without sacrificing functionality.

• Trello
• Monday
• Other Alternative

Trello

• Pricing: Free for basic use, with paid plans starting at $5 per user per month
• Rating: 4.5/5 on Capterra

Trello is a Kanban tool that made visual project management popular. With Trello you can track progress and see potential roadblocks. The most efficient way for companies to reduce operating expenses is to predict management trouble before it happens. Trello does a good job with cards on the board which can be moved between columns as it goes through your workflow. Cards can have checklists, descriptions, comments, attachments, labels and more, so all information can be found in one place.

Trello's Power-Ups let you customize your board to your team's needs. Simplicity is one of its greatest strengths. It may not have all the automation features of Monday but with Trello's interface you spend less time training team members and more time on what matters. Simple Kanban boards give you an instant view of project status so nothing gets missed and you can assign multiple people to each task.

Why You Might Prefer Trello Over Monday

• Get up and running quickly, with a setup that takes just minutes
• Enjoy a clutter-free experience that keeps everyone on the same page
• Access a wide range of Power-Ups and integrations to customize your workflow
• Assign multiple team members to a single task for improved collaboration
• Benefit from Trello's visual layout, which makes tracking projects a breeze
• Move tasks between stages with simple drag-and-drop functionality

Looking for more tools similar to Trello? Check out this list of Trello alternatives.

What People Think About Trello:

"We use it to manage work with clients. I assign tasks to employees and contractors with completion dates and notes. It works really well to keep things organized."

Source: Capterra

Monday

• Pricing: Starting at $9 per user per month
• Rating: 4.6/5 on Capterra

Monday.com is a very customizable project management tool and with it, teams have control over their workflows. You can create custom boards, dashboards and data columns to fit your project requirements. This level of flexibility is good for any type of project, from simple task tracking to advanced project management.

One of the best things about Monday.com is the visualization options. You can view your projects as Kanban boards, Gantt charts, timelines or even maps so you can see progress and identify bottlenecks. These views allow teams to analyze data from different angles and make decisions based on real time data. Monday.com is flexible but has a lot of features so it may have a bigger earning curve than Trello. But if you put in the time to learn it can be a productivity and efficiency game changer.

Why You Might Prefer Monday Over Trello

• Design workflows that mirror your team's unique processes, ensuring a seamless transition from concept to execution
• Gain a 360-degree view of project health using custom dashboards that track key metrics and KPIs
• Minimize communication bottlenecks with built-in status requests, allowing team members to provide updates without relying on external tools
• Onboard new users quickly with the help of Monday.com's daily webinars, offered in multiple languages to support global teams
• Streamline repetitive tasks using rule-based automations, freeing up your team to focus on high-priority initiatives
• Foster cross-functional collaboration by creating shared workspaces that keep everyone aligned and accountable

Looking for more tools similar to Monday? Check out this list of Monday alternatives.

What People Think About Monday:

"Monday can be used by the organization's staff with very little training. The different functionalities that Monday has allow for intuitive interaction. It works very well both in the desktop environment as well as in its mobile APP. And updates to tasks can be immediately viewed by the rest of the coworkers. We can parameterize the control and execution of activities in a project dynamically with flows that change the status of those activities, that is, we can create workflows without the need for programming, which makes it much more versatile than the rest of the tools that only focus on the completion of tasks in a project."

Source: Capterra

Other Alternative

If you're looking for a project management tool that has the essentials without the clutter Breeze is a great option. Unlike other platforms Breeze focuses on delivering the core functionality without overwhelming you. For growing teams aiming to stay organized and productive, Breeze offers a clear and simple approach. It includes tools that cover the essentials of project management. With Breeze, there's no risk of being overwhelmed by unnecessary features.

Breeze has a set of tools that cover all the basics of effective project management. From task tracking and built-in time monitoring to workflow automation and collaborative features, Breeze equips teams with all the necessary features to hit their deadlines. Its pricing model and user-friendly design make it an attractive choice for small to medium-sized teams looking to simplify their processes.

While it doesn't aim to compete with highly complex platforms, Breeze delivers practical solutions that meet the needs of most small to medium-sized teams. By focusing on core functionality, it helps teams can stay productive, meet deadlines, and collaborate effectively. All within a single platform.

Key Features of Breeze:

• Organize and assign tasks effectively with task management tools, prioritizing deadlines and balancing workloads.
• Track time effortlessly using Breeze's time tracking, making it simple to monitor productivity without needing additional expensive time tracking integrations.
• Visualize workflows with customizable Kanban boards, offering clarity and flexibility for every project.
• Simplify scheduling with integrated calendars linked directly to tasks and deadlines.
• Facilitate team communication with real-time chat for seamless in-platform discussions.
• Save time and minimize errors using workflow automation to handle repetitive tasks efficiently.
• Maintain team productivity with workload management, ensuring tasks are distributed evenly and avoiding burnout.
• Plan projects effectively using detailed project timelines to track dependencies and achieve milestones.

Why You Might Prefer Breeze Over Trello or Monday:

• Integrated Time Tracking: Breeze includes time tracking as a standard feature, unlike Trello, which requires third-party tools, or Monday, where it's limited to higher-tier plans.
• Transparent Pricing: Breeze's flat pricing covers all features, avoiding the escalating costs of Trello's Power-Ups or Monday's tiered plans.
• Quick Onboarding: Breeze's clean interface ensures a minimal learning curve, compared to Trello's reliance on integrations or Monday's complex customizations.
• Balanced Features: Breeze offers essential tools like Kanban boards, task dependencies, and workload management without overwhelming users with unnecessary options.
• Built-In Collaboration: Real-time chat makes Breeze ideal for teams needing direct communication, unlike Trello's lack of messaging or Monday's comment-based system.
• Scalable for Teams: Breeze is perfect for growing teams, blending Trello's simplicity with Monday's functionality, without the complexity of either platform.

What People Think About Breeze:

"Simple to use, we don't have to train our clients much when onboarding. The API works well for us in syncing time with our time reporting system. We like the ability to prioritize and display tasks across project per resource... so a user can see all their tasks and priority across many projects."

Source: Capterra

Trello vs Monday: Choosing the Right Tool for Your Team

Trello and Monday cater to distinct audiences with different needs. Trello's boards make it a solid option for smaller teams or freelancers who prioritize ease of use and quick setup. Monday, with its rich feature set and customization options, is better suited for larger teams handling multifaceted projects that require complicated workflows.

However, for teams seeking a solution that balances functionality and simplicity, Breeze offers a refreshing alternative. Unlike the learning curve of Monday or the more basic capabilities of Trello, Breeze combines core project management features like integrated time tracking, workflow automation, and project timelines into a platform that's both powerful and easy to navigate.

In the end, each team has a decision to make. Finding the right tool could bring business growth. If your priority is a tool that's easy to adopt, flexible enough to scale, and avoids overwhelming features, Breeze stands out as a smart project management choice for small to medium-sized businesses. Take the time to evaluate these options and select the one that aligns with your goals.