Trello vs Todoist

From quick errands to detailed projects, Trello and Todoist each have their own way of keeping track of everything. Instead of limiting you to the same method, they reflect different philosophies on how you handle daily responsibility. Choosing the right tool depends on how you want to see your upcoming work—on a board of cards or a list of tasks, or maybe both options for different projects.

Comparing Trello and Todoist often comes down to scale and project type. Trello's board layout is great for moving pieces around, and good for visual roadmaps. Todoist leans on concise task entries, which is good for those who want minimal clutter. Either can help you stay on top of things but only if it matches how you like to plan.

Trello and Todoist Compared

Trello organizes information on boards, where you can move cards across categories. People who like visual organization find this appealing. Each card holds due dates, attachments and checklists in one place. It's easy to learn but may require add-ons if you want more advanced features like deep analytics or time tracking.

Todoist uses lists and subtasks to help you see everything at a glance. Many like it for its simplicity and quick setup. You can add reminders, priorities and recurring tasks which is helpful if you juggle daily chores or have personal work routines. But if you're managing a large group project that needs robust planning tools or detailed progress updates, it may feel limited.

Breeze is a user-friendly project management tool, with task organization, time tracking, and basic automation. Instead of building complicated systems or settling for a simple list, you get a balanced workspace where you can assign tasks, set deadlines and communicate directly. If you're looking for a more direct tool, Breeze might be the one.

• Trello
• Todoist
• Other Alternative

Trello

• Pricing: Free for basic use, with paid plans starting at $5 per user per month
• Rating: 4.5/5 on Capterra

Trello's visual interface makes task management easy. You can drag and drop your work into columns and keep an eye on each stage of your project. Since Trello connects with Google Drive, Slack, Jira and many other apps through "Power-Ups" it's flexible to your needs. If you're managing multiple priorities or want a tool that grows with your workload, Trello has options for teams of all sizes.

Todoist on the other hand focuses on tasks and reminders in a list format. Its clean layout is for quick entries, daily to-dos and personal scheduling. While it does support collaboration, larger teams might find it less suitable for long-term projects with many requirements. Trello vs Todoist often comes down to whether you need a visual board system or a way to list everything in one place.

Why You Might Prefer Trello Over Todoist

• Trello's Kanban boards work well for multi-step processes, while Todoist's lists feel limited for larger workflows.
• Power-Ups in Trello connect to Google Drive and Slack, more integrations than Todoist.
• Trello's interface is real-time, team-based collaboration, Todoist is individual task management.
• More templates in Trello to get started with different project types, Todoist is list creation.
• Multiple users can collaborate on Trello's free plan, making it more team-friendly than Todoist's basic plan.
• Trello has a big community with tutorials and forums, especially helpful if you need to scale up.

Looking for more tools similar to Trello? Check out this list of Trello alternatives.

What People Think About Trello:

In HR, our processes are extensive. With multiple people touching the same onboarding, termination, promotion, driver qualification, FMLA case, workers' compensation case, etc., Trello has become a critical part of our daily lives as it allows us to stay organized and see, in real time, who completed which tasks, and when. We essentially use our Trello checklists like "cheat sheets" for many of our processes.

Source: Capterra

Todoist

• Pricing: Free, with premium features starting from $4 per user per month
• Rating: 4.6/5 on Capterra

Todoist is a good option for individuals or smaller teams who need a simple, list-based solution. It has priority levels, recurring reminders and a simple interface that doesn't require extra setup. If you find Trello's boards too cluttered or don't need multiple columns for different stages, Todoist will simplify your daily tasks. It's easy to jump in, add tasks and start ticking off items without navigating a complex system.

But Todoist's simplicity can feel limiting if you need a visual overview of everything that's happening. Since Trello is great at mapping out each stage of a project on a board, larger teams or teams with multi-step projects might still prefer the card and column approach. If your main goal is to track personal chores or small team to-dos, Todoist keeps it simple.

Why You Might Prefer Todoist Over Trello

• List view is good for basic task management, but Trello's board view is too much for simple needs.
• Reminders and priority flags handle deadlines without needing Power-Ups.
• Cleaner design, less clutter than Trello's multi-column view.
• Smaller teams find Todoist's lightweight collaboration tools enough.
• Lower plans are better for teams with smaller budgets.

Looking for more tools similar to Todoist? Check out this list of Todoist alternatives.

What People Think About Todoist:

The overall experience with Todoist has been amazing and very productive. I had a strong desire to get my work in shape in order to ensure healthy working life and Todoist has helped me meet my desires. It works incredibly perfect in ensuring that I am doing the right task in the right time. Todoist also assist in prioritising my tasks.

Source: Capterra

Other Alternative

Trello and Todoist serve different purposes in task management. Trello uses a card-and-board approach to visually organize each stage of a project while Todoist is a list-based approach for daily to-dos. But many teams find they need more features that neither of them provide out of the box.

Breeze combines key features into a simple interface. It has flexible task boards, built-in time tracking and basic workflow automation. So teams can stop switching between multiple apps and have clarity when scheduling, assigning tasks or monitoring deadlines. Customizable boards in Breeze help structure ongoing projects while the minimal interface means less time learning new processes.

Unlike tools with steep learning curves, Breeze keeps things effective. Onboarding happens quickly so you can get to real work sooner. For teams that find Trello overly customizable or Todoist too limited, Breeze is a great alternative.

Key Features of Breeze:

• Has integrated time tracking so you don't need 3rd party apps.
• Customizable Kanban boards to match your team's structure.
• Automate repetitive tasks to save time and reduce errors.
• Organize tasks effectively with task management tools designed to prioritize deadlines and balance workloads.
• Shared calendars linked to tasks and deadlines.
• Real-time chat feature for team discussions.
• Milestones and dependencies on project timelines so projects stay on track.
• Workload management to balance work across teams and prevent burnout.

Why You Might Prefer Breeze Over Trello or Todoist:

• Getting Started Quickly: Breeze helps teams up and running fast, with no onboarding required. Trello needs Power-Ups for customization and Todoist needs manual work for complex workflows, Breeze is clear and simple right from the start.
• Built-in Time Tracking: With its time tracking built-in, teams can track productivity within the tool. Trello and Todoist don't have native time tracking and need external tools.
• Team Communication: Breeze has real-time chat to centralize team conversation. Trello's card comments and Todoist's limited collaboration options make Breeze the better choice for teams that need ongoing discussion in one place.
• Flexible Workflow: Kanban boards let teams adapt to different needs. Trello's Kanban is strong but needs Power-Ups for advanced features, Todoist is more personal task management so not suited for team projects.
• Balanced Workload: With workload management tools teams distribute tasks evenly so nobody gets overwhelmed. Trello and Todoist don't have this feature, teams need to track workload manually.
• Automation: Breeze has workflow automation for recurring tasks. Trello includes built-in automation through Butler, reducing the need for extra Power-Ups. Todoist's rules need paid plans, and Breeze is the simpler choice for automation.

What People Think About Breeze:

I like that I can have multiple cards, columns and swimlanes inside one project and customize them however I like. Makes project management much easier. We use breeze to make sure everything is on track, and to delegate tasks. It is a crucial part of our operation. I like that under activity I can see what others have been up to.

Source: Capterra

Trello vs Todoist: Choosing the Right Tool for Your Team

Trello, Todoist and Breeze share a common goal: to help teams stay clear on tasks and projects. Trello uses a board format where cards move from one column to another, a dynamic view of progress. Todoist uses lists, perfect for daily task management. But each has its gaps—Trello might need multiple integrations to cover scheduling or time tracking, Todoist is too minimal for complex projects.

Breeze closes down these gaps by bringing key features together in one place. Instead of using multiple apps, teams can create boards, track hours and automate repetitive tasks all in one spot. This design eliminates extra steps and makes it easy to see which deadlines are coming up or which tasks are left undone. The clean interface allows for quick adoption—smaller teams save time by skipping elaborate setups, while larger teams can scale as needed.

Breeze focuses on the essentials to keep everyone aligned. There is no one-size-fits-all solution. Each team should evaluate its workflow, scalability, and familiarity with new tools to choose the platform that best supports its long-term goals.