Best Microsoft Project Alternatives in 2024

Microsoft Project is a powerful tool for managing large projects. Especially in enterprise settings where scheduling, resource management, and complex task dependencies are important. However, Microsoft Project’s extensive features and structure may be more than what some teams need, especially those looking for a simpler option. Additionally, pricing and a learning curve can make it challenging for smaller teams or those new to project management software. This guide explores some of the top Microsoft Project alternatives for 2024.

Why You Might Want an Alternative to Microsoft Project

While Microsoft Project is a robust project management solution, here are a few reasons teams might look elsewhere:

• High Complexity: The advanced features of Microsoft Project can feel overwhelming for smaller teams or those with simpler project requirements.
• Steep Learning Curve: Microsoft Project’s interface and functionality require time and training to learn, which may not be ideal for teams that need a quick setup.
• Budget Considerations: The cost of Microsoft Project can be high, especially for teams with limited resources or those needing only core project management functions.

Best Microsoft Project Alternatives

Here are some of the best alternatives to Microsoft Project in 2024, each providing a unique approach to project management to meet your needs:

• Breeze
• Trello
• Jira
• Smartsheet
• Asana
• Basecamp
• ClickUp
• GanttPRO
• Zoho Projects
• Wrike
• Notion
• Monday.com
• Teamwork

1. Breeze

• Pricing: Simple pricing at $10 per user per month, with all features included. You can save 10% with a yearly plan
• Rating: 4.4/5 on Capterra

Breeze is an excellent choice for teams that find Microsoft Project’s advanced planning tools and detailed setup too complex. With a focus on basic project management features like task boards, time tracking, and collaboration tools, Breeze provides an experience without the extensive configurations and in-depth reporting that Microsoft Project has. Its simple design helps teams to get started quickly.

Why Breeze is the Best Alternative to Microsoft Project:

• Core project tools like task boards and time tracking, are ideal for teams who don’t need Microsoft Project’s detailed planning and resource management.
• Built-in messaging, task comments, and notifications keep teams aligned without the need for complex integrations.
• Easy-to-use interface that makes onboarding simpler, allowing teams to focus on managing tasks rather than configuring extensive settings.
• Perfect for small to medium-sized teams looking for effective project tracking without the complexity of Microsoft Project.

What People Think About Breeze:

"I like that I can have multiple cards, columns and swimlanes inside one project and customize them however I like. Makes project management much easier. We use breeze to make sure everything is on track, and to delegate tasks. It is a crucial part of our operation. I like that under activity I can see what others have been up to."

Source: Capterra

2. Trello

• Pricing: Free for basic use, with paid plans starting at $5 per user per month
• Rating: 4.5/5 on Capterra

Trello uses a visual, Kanban-style board setup. This makes it a suitable choice for teams who need an organized way to track tasks without the complex features of Microsoft Project. While Microsoft Project includes extensive planning tools, Trello focuses on ease of use and visual task management, allowing teams to create flexible workflows with minimal setup.

Why Trello is a Good Alternative to Microsoft Project:

• Kanban boards with a visual approach to task organization, can feel more accessible than Microsoft Project’s detailed configurations.
• Quick, easy setup makes it ideal for small teams or freelancers who want to start organizing tasks without lengthy onboarding.
• Drag-and-drop boards and custom lists enable teams to adapt their workflows based on project needs, especially suited for lighter project tracking.
• Trello’s design suits those looking for an easy-to-use tool for daily task management rather than extensive project planning.

If you're interested in tools similar to Trello then we have made a list of Trello alternatives.

What People Think About Trello:

"I'm a freelance graphic designer, working remotely with clients all over the globe. Trello allows me to keep track of all tasks I'm working on with clients, and keep discussions focussed. I can't imagine managing a complex project over email any more. Also it allows me to cut most meeting calls, as most of things could be discussed directly in Trello."

Source: Capterra

3. Jira

• Pricing: Free for up to 10 users, with advanced features starting at $7.16 per user per month
• Rating: 4.4/5 on Capterra

Jira is purpose-built for Agile teams and software development. It has tools for sprint planning, backlog management, and issue tracking. While Microsoft Project is known for detailed scheduling and resource management, Jira caters to technical teams who need an Agile framework to manage iterations and track progress closely.

Why Jira is a Good Alternative to Microsoft Project:

• Includes Agile-focused tools such as sprint planning and backlog management, which support development workflows more effectively than Microsoft Project.
• Advanced issue tracking allows development teams to prioritize and resolve technical tasks in a structured way.
• Detailed Agile reports, like burndown and velocity charts, help teams monitor and improve their workflow.
• Tailored for engineering and tech projects, Jira offers a setup specifically designed for Agile processes, making it distinct from Microsoft Project’s more traditional approach.

If you're interested in tools similar to Jira then we have made a list of Jira alternatives.

What People Think About Jira:

"My overall experience is this service does what it is supposed to do and that is to give you a ticketing system in the cloud that can integrate with thrid-parties and give our users access to the system no matter where they are in the world."

Source: Capterra

4. Smartsheet

• Pricing: Starting at €11 per user per month, with advanced plans available for larger teams
• Rating: 4.5/5 on Capterra

Smartsheet is for teams that prefer the familiarity of spreadsheets combined with added project management capabilities. It uses a structured, spreadsheet-like interface that feels intuitive for those used to Excel but adds collaborative features to support teamwork. While Microsoft Project excels in detailed project scheduling and resource allocation, Smartsheet shines in data-rich environments where flexibility and simplicity are priorities.

Why Smartsheet is a Good Alternative to Microsoft Project:

• The spreadsheet-based interface is easy for Excel users to navigate, providing structured organization without a learning curve.
• Built-in automation helps cut down on repetitive tasks, granting teams to speed up workflows without complex setups.
• Advanced reporting tools have insights into project performance, making it easier to track progress and analyze data without needing extra integrations.
• Customizable templates and sheets make it simple to manage projects and communication, adapting well to various project requirements.

What People Think About Smartsheet:

"Smartsheet has simplified our team's ability to collaborate by allowing us to easily share and trade spreadsheets and datasheets. The data can only be seen and changed by authorized users."

Source: Capterra

5. Asana

• Pricing: Free for basic use, with premium features starting at $10.99 per user per month
• Rating: 4.5/5 on Capterra

Asana helps teams stay on top of tasks and workflows with a user-friendly design. Unlike Microsoft Project, which puts focus on detailed planning and scheduling, Asana is a good option for teams that prioritize task tracking and collaboration.

Why Asana is a Good Alternative to Microsoft Project:

• Multiple task views, like lists and boards, allow teams to organize work in a way that fits their workflow.
• Built-in automation reduces repetitive tasks, making it easier to manage updates and progress tracking.
• Ready-to-use templates and workflows, helping teams get started quickly and efficiently.
• Asana’s layout is ideal for teams focused on task progress, without the need for Microsoft Project’s extensive setup and resource management tools.

If you're interested in tools similar to Asana then we have made a list of Asana alternatives.

What People Think About Asana:

"With the exception of having trouble reaching customer service to address a billing issue, I have nothing but great things to say about Asana. Our experience using the software has been great. It's helped my team to stay on top of multiple projects/deadlines at the same time without letting anything slip through the cracks."

Source: Capterra

6. Basecamp

• Pricing: Flat rate of $299 per month for unlimited users, otherwise $15/user per month
• Rating: 4.3/5 on Capterra

Unlike Microsoft Project, which is structured around detailed scheduling and resource allocation, Basecamp focuses on simplicity. It’s particularly suitable for teams looking for an organized, shared workspace without complex project tracking.

Why Basecamp is a Good Alternative to Microsoft Project:

• Prioritizes core task management and file-sharing, creating a collaborative environment without Microsoft Project’s complex features.
• Built-in messaging and file storage are useful for teams in order to centralize communication.
• Flat-rate pricing makes it economical for larger teams, providing a predictable cost regardless of team size, unlike Microsoft Project’s per-user costs.
• Easy setup and interface help teams get started quickly.

If you're interested in tools similar to Basecamp then we have made a list of Basecamp alternatives.

What People Think About Basecamp:

"Overall, Basecamp is an excellent project management tool that makes it easy to collaborate and keep track of projects. Its user-friendly interface is accessible to users of all levels, and its features make it well worth the cost."

Source: Capterra

7. ClickUp

• Pricing: Free for basic use, with premium plans starting at $9 per user per month
• Rating: 4.6/5 on Capterra

ClickUp is to help teams handle tasks, track deadlines, and organize workflows. Unlike Microsoft Project, which focuses heavily on timelines and resource allocation, ClickUp has a variety of task views and customization options that make it more suitable for modern, flexible teams.

Why ClickUp is a Good Alternative to Microsoft Project:

• Includes task views like Kanban boards, Gantt charts, and calendars, enabling teams to choose the best layout for their specific projects.
• Allows users to set up custom workflows, create task dependencies, and assign priorities for more detailed planning than Microsoft Project’s rigid structure.
• Features built-in time tracking, subtasks, and goal-setting tools that help teams stay organized without relying on additional apps.
• Integrates with apps like Slack, Google Drive, and Zoom, making it easier to keep everything in one system.

If you're interested in tools similar to ClickUp then we have made a list of ClickUp alternatives.

What People Think About ClickUp:

"Very easy to learn, lots of help available through the software. Also easy to find tutorials online. Very customizable and beginner friendly for a lot of industries."

Source: Capterra

8. GanttPRO

• Pricing: Starting at €9.99 per user per month, with advanced plans available
• Rating: 4.6/5 on Capterra

GanttPRO is another decent option for teams looking for detailed visual timelines and advanced planning tools. Unlike Microsoft Project, which can have a steeper learning curve, GanttPRO has a user-friendly interface centered on Gantt chart views. This allows teams to efficiently plan projects, manage dependencies, and oversee timelines with ease. These features make it a strong option for project managers looking for structured, timeline-based planning.

Why GanttPRO is a Good Alternative to Microsoft Project:

• Detailed Gantt chart views that have a clear and visual representation of project timelines, making it easier to track progress and manage deadlines.
• Includes features like task dependencies, resource allocation, and critical path analysis, which help manage complex projects effectively.
• User-friendly experience with minimal onboarding, allowing teams to set up and start planning without extensive training.
• Tailored for project managers who need timeline-based tools.

What People Think About GanttPRO:

"Definitely, planning, tracking, and overall project management have become easier, more efficient, and better since I started using GanttPro. As I mentioned before, it has helped me design and keep track of project timelines, activities, and their status. It has also facilitated team communication since everyone knows their responsibilities, for example."

Source: Capterra

9. Zoho Projects

• Pricing: Free for small teams, with paid plans starting at $4 per user per month
• Rating: 4.4/5 on Capterra

Zoho Projects combines task tracking with built-in communication tools and flexible workflows. Unlike Microsoft Project’s complexity, Zoho Projects balances robust features with ease of use. For example tools like Gantt charts and task dependencies for detailed planning. Its integrated time tracking and communication features speed up project management by reducing reliance on external tools.

Why Zoho Projects is a Good Alternative to Microsoft Project:

• Gantt charts and task dependencies, enable detailed planning and project visualization for teams managing complex workflows.
• Includes built-in time tracking, helping teams monitor progress and stay on schedule without requiring third-party integrations.
• Facilitates communication through real-time updates and internal forums, keeping teams connected and organized.
• A more accessible platform for teams seeking comprehensive features with a simpler learning curve compared to Microsoft Project.

What People Think About Zoho Projects:

"Task creation and assignment is one aspect of Zoho Projects that I like.I can easily plan and manage projects with Zoho Projects.I can easily view project status with Zoho Projects.It is simple to track project progress with Zoho Projects."

Source: Capterra

10. Wrike

• Pricing: Free for up to 5 users, with paid plans starting at $9.80 per user per month
• Rating: 4.3/5 on Capterra

Wrike supports diverse workflows, including Agile, Scrum, and traditional methodologies, making it a decent alternative to Microsoft Project. While Microsoft Project focuses on detailed scheduling and resource allocation, Wrike has features like advanced resource management and customizable dashboards. Its scalability and adaptability make it for teams managing multi-faceted projects or planning for growth.

Why Wrike is a Good Alternative to Microsoft Project:

• Supports multiple methodologies, Agile and Scrum, catering to teams who need flexibility in managing workflows.
• Advanced resource management and detailed reporting tools, providing valuable insights for handling complex projects.
• Facilitates real-time collaboration and document sharing, enhancing team communication and project alignment.
• Scalable design with customizable workflows allows teams to adapt the platform to project needs.

If you're interested in tools similar to Wrike then we have made a list of Wrike alternatives.

What People Think About Wrike:

"Wrike is a great program. Not only has it helped our various departments manage their projects better, but has given us cross-team visibility we have never had before. That was a huge benefit that we weren't expecting."

Source: Capterra

11. Notion

• Pricing: Free for personal use, with team plans starting at $10 per user per month
• Rating: 4.7/5 on Capterra

Notion combines task management with documentation, creating a workspace for teams that need more than Microsoft Project provides. While Microsoft Project focuses on scheduling and resource tracking, Notion excels in blending project tracking with content creation and organization. Its customizable layouts and advanced documentation tools make it a strong choice for teams looking for flexibility and collaboration in one platform.

Why Notion is a Good Alternative to Microsoft Project:

• Integrates task tracking with rich documentation, with features beyond Microsoft Project’s focus on planning and scheduling.
• Multiple views, such as Kanban boards and lists, grant teams to organize work in ways that suit their specific needs.
• Customizable layouts adapt to unique workflows, making it ideal for teams managing both tasks and creative content.
• Acts as a unified workspace for collaboration, project tracking, and knowledge sharing, reducing the need for multiple tools.

If you're interested in tools similar to Notion then we have made a list of Notion alternatives.

What People Say About Notion:

"The program known as Notion has a very high degree of adaptability. Because of their databases, which allow for a variety of displays, including calendar, Kanban, table, and list formats. It was quite easy to understand and enjoyable to use, in my opinion. It is entirely comprehensible to me how this might take the place of something like Google Docs and serve as a hub for your team. The very thought of it is astounding. My life is going to be lot simpler from now on. If only I had this concept while I was in school, I would be an encyclopedia right now."

Source: Capterra

12. Monday.com

• Pricing: Starting at $9 per user per month
• Rating: 4.6/5 on Capterra

Monday.com is a good option for those who value visual organization and customization. Unlike Microsoft Project, which emphasizes structured planning and resource allocation, Monday.com has dynamic dashboards and diverse task views. Its interface and automation features make it a great choice for teams looking for a flexible and visually engaging workspace.

Why Monday.com is a Good Alternative to Microsoft Project:

• Customizable dashboards and workflow automation, simplifying project tracking and organization without Microsoft Project’s rigid structure.
• Multiple visualization options, including Gantt charts, Kanban boards, and calendars, accommodating different team workflows.
• Enhances collaboration with built-in communication features, task assignments, and file sharing, keeping teams aligned and productive.
• Designed for teams seeking a modern, adaptable platform that combines ease of use with powerful project management capabilities.

If you're interested in tools similar to Monday.com then we have made a list of Monday.com alternatives.

What People Think About Monday.com:

"Really great, it's been a big help for us in onboarding a new team member and making sure we all know what we are meant to be doing."

Source: Capterra

13. Teamwork

• Pricing: Starting at €13.99 per user per month, with advanced plans available for larger teams
• Rating: 4.4/5 on Capterra

Teamwork has features like time tracking, workload management, and integrated communication tools. Unlike Microsoft Project, which focuses heavily on resource allocation and detailed planning, Teamwork has an accessible platform for teams to prioritize collaboration and project tracking.

Why Teamwork is a Good Alternative to Microsoft Project:

• Includes time tracking and workload management, helping teams monitor progress and balance tasks effectively.
• Built-in tools, such as messaging and file sharing, make communication easy without relying on additional apps.
• Gantt charts and task dependencies, enabling teams to manage complex projects with clear visual timelines.
• Simple setup and interface make it suitable for teams of all sizes, from small startups to larger organizations needing robust project management.

What People Think About Teamwork:

"Teamwork Projects has a lot going for it. They are constantly adding features and options that make it more user friendly, and address a lot of small business needs where many other project management software apps just focus on the project aspect, and neglect the money and expenses. Our only gripe is that they don't have a better invoicing system so we could run even more of our business with one application.”

Source: Capterra

Takeaway

Finding the right project management tool can make all the difference in keeping your team organized and on track. While Microsoft Project is known for detailed planning capabilities, alternatives like Breeze offer a simpler setup with tools such as project boards and time tracking. Explore different options to find the one that best suits your team’s workflow and collaboration needs.