Best ProofHub Alternatives in 2024

ProofHub is a project management tool that helps teams plan, collaborate, and manage projects from a single platform. However, it may not be the ideal fit for every team’s needs. Depending on what you’re searching for, a simpler solution, greater customization, or improved integration capabilities, there are numerous alternatives to explore. This guide covers some of the top ProofHub alternatives for 2024.

Why You Might Want an Alternative to ProofHub

While ProofHub has solid project management features, it may not align with every team’s specific needs. Here are a few reasons why teams may explore other options:

• Feature Overload: ProofHub’s extensive feature set can be too much for teams that prefer a tool with simpler project management features.
• Limited Integrations: For teams that rely on multiple software tools, ProofHub’s integration options might feel restrictive compared to other platforms.
• Cost Considerations: As team sizes increase, ProofHub’s pricing can add up, leading some users to look for budget-friendly options.

Best ProofHub Alternatives

Below are some of the best alternatives to ProofHub in 2024, each offering different advantages to help teams manage projects effectively:

• Breeze
• Wrike
• Trello
• Monday.com
• Jira
• Asana
• Teamwork
• MeisterTask
• Zoho One
• ClickUp
• Nifty
• Smartsheet
• Basecamp

1. Breeze

• Pricing: Simple pricing at $10 per user per month, with all features included. You can save 10% with a yearly plan
• Rating: 4.4/5 on Capterra

Breeze is the best choice for teams that find ProofHub's extensive features overwhelming. Focusing on project management tools like task boards, time tracking, and easy collaboration options, Breeze avoids the extra features like in-depth reporting and advanced customization found in ProofHub. Breeze’s layout allows teams to jump in without needing extensive setup or training.

Why Breeze is the Best Alternative to ProofHub:

• Keeps project management simple, making it a great choice for smaller teams who don’t need ProofHub's detailed project and team management features.
• Offers easy-to-use task boards and built-in time tracking that help with smooth collaboration.
• Provides instant messaging, task comments, and notifications to keep teams connected and aligned without relying on additional tools.
• Ideal for teams looking for a platform that offers core project management without ProofHub's broader, complex features.

What People Think About Breeze:

"We just switched from another Project Management system, and I am very happy with this one. It has such a simple yet very powerful way of laying everything out visually, helping your team see where each project is and where it needs to go."

Source: Capterra

2. Wrike

• Pricing: Free for up to 5 users, with paid plans starting at $9.80 per user per month
• Rating: 4.3/5 on Capterra

Wrike is a tool designed to support teams with varied and complex needs. Unlike ProofHub, it allows for Agile and Scrum methodologies and includes customizable dashboards and advanced resource management tools. This makes Wrike a strong choice for teams that require more flexibility and scalability in managing their projects.

Why Wrike is a Good Alternative to ProofHub:

• Accommodates multiple project methodologies, including Agile and Scrum, offering teams options to structure workflows compared to ProofHub’s approach.
• Provides advanced resource management and reporting tools, which are beneficial for teams handling larger projects or requiring detailed insights.
• Real-time collaboration and document-sharing features keep all team members up-to-date on project details and progress.
• Wrike’s customizable workflows and scalability make it well-suited for teams planning growth or managing complex, multi-layered projects.

If you're interested in tools similar to Wrike then we have made a list of Wrike alternatives.

What People Think About Wrike:

"Wrike has helped my team improve communication and efficiency, enabling us to create and meet deadlines."

Source: Capterra

3. Trello

• Pricing: Free for basic use, with paid plans starting at $5 per user per month
• Rating: 4.5/5 on Capterra

Trello uses a simple, Kanban-style board setup that provides teams with a way to organize tasks visually. ProofHub includes a wider range of project management features and Trello focuses primarily on task management. Which allows teams to create flexible workflows. Its drag-and-drop functionality and clear layout make it a good choice for those who prefer a clear approach.

Why Trello is a Good Alternative to ProofHub:

• Visual, user-friendly Kanban boards allow for easy task tracking, which can be more approachable for teams than ProofHub’s setup.
• Minimal setup is required, making it accessible for teams or freelancers looking for a tool they can start using quickly.
• Flexible board structures enable teams to customize workflows to fit specific project needs, especially suitable for smaller projects.
• Trello’s simplicity and ease of use provide a practical solution for teams wanting effective task management without the added complexity of ProofHub.

If you're interested in tools similar to Trello then we have made a list of Trello alternatives.

What People Think About Trello:

"Trello is a very intuitive and flexible way to manage the design tasks and also the design team's work in general; its visual approach to project management helps clarity and team alignment, so it’s a very cool way to organize design flows, work on the team, and keep on time for the project."

Source: Capterra

4. Monday.com

• Pricing: Starting at $9 per user per month
• Rating: 4.6/5 on Capterra

Monday.com is an engaging project management platform known for its adaptable dashboards and diverse task views. It enables teams to organize and customize their workspace to suit specific workflows. It offers more flexibility compared to ProofHub. Monday.com’s focus on visual customization makes it appealing for teams looking for versatility in task management and intuitive design.

Why Monday.com is a Good Alternative to ProofHub:

• Custom dashboards and workflow automation create a dynamic project tracking experience compared to ProofHub’s setup.
• Multiple visualization options, including Gantt charts and Kanban boards, allow teams to select the layout that best fits their workflow.
• Collaborative features and a user-friendly interface help teams stay organized.
• An adaptable setup makes it suitable for teams wanting a visually interactive project management platform.

If you're interested in tools similar to Monday.com then we have made a list of Monday.com alternatives.

What People Think About Monday.com:

"As a member of a large team working on numerous projects at once, I like how simple it is to keep track of everything I'm doing, as well as to provide status updates and add comments. It's more convenient than searching through old chat logs or email threads."

Source: Capterra

5. Jira

• Pricing: Free for up to 10 users, with advanced features starting at $7.16 per user per month
• Rating: 4.4/5 on Capterra

Jira is a good option for Agile workflows and development teams. It offers tools specifically designed for managing sprints, tracking issues, and organizing backlogs. While ProofHub provides general project management, Jira’s focus is on Agile features.

Why Jira is a Good Alternative to ProofHub:

• Provides Agile tools like sprint planning and backlog management, ideal for development-focused projects.
• Advanced issue tracking allows teams to prioritize and resolve technical issues efficiently.
• Real-time tracking and reports, such as burndown and velocity charts, give clear insights into project progress.
• Tailored for engineering and development teams, Jira offers a specialized setup that differs from ProofHub’s general project management tools.

If you're interested in tools similar to Jira then we have made a list of Jira alternatives.

What People Think About Jira:

"Jira is very easy to use from the user perspective, as well as operating it from the Admin perspective. Overall I personally suggest this product, although its price not being very welcoming, it's definitely worth the money! If you're a very large organization you definitely will want to try Jira."

Source: Capterra

6. Asana

• Pricing: Free for basic use, with premium features starting at $10.99 per user per month
• Rating: 4.5/5 on Capterra

Asana helps teams manage tasks and workflows with a focus on ease of use. Unlike ProofHub, which includes various team tools, Asana centers on task tracking, workflow organization, and basic automation to simplify project management.

Why Asana is a Good Alternative to ProofHub:

• Supports different task views, such as lists and boards, giving teams flexible options for organizing work.
• Automation cuts down on repetitive steps, making it quicker to update and track projects.
• Includes templates and workflows that make getting started faster and easier.
• Asana’s clear, organized design works well for teams focused on tracking tasks without extra configurations.

If you're interested in tools similar to Asana then we have made a list of Asana alternatives.

What People Think About Asana:

"Initially it was a bit overwhelming to set up and sort through all of the features and uses, but once you work with your team and figure out a system it is hands down the most useful and intuitive workspace / task management platform. There are always new features and integrations to be learned which is great to experiment and use as you grow with the platform."

Source: Capterra

7. Teamwork

• Pricing: Starting at €13.99 per user per month, with advanced plans available for larger teams
• Rating: 4.4/5 on Capterra

Teamwork has a range of features like time tracking, workload management, and built-in collaboration tools, making it a strong alternative to ProofHub. Where ProofHub offers a broader array of project tools, Teamwork emphasizes detailed project planning and communication. It makes it well-suited for teams that need integrated tracking and team coordination.

Why Teamwork is a Good Alternative to ProofHub:

• Provides built-in time tracking and Gantt charts, helping teams monitor project progress effectively.
• Includes workload management and team chat, fostering a connected, collaborative workspace.
• A simple setup and interface result in quick onboarding, reducing the learning curve.
• Ideal for teams of various sizes who require detailed task tracking, resource planning, and team collaboration.

What People Think About Teamwork:

"I used Teamwork at a larger agency I worked with before (13ish employees) so when I opened my own business I decided to use it again for myself and my co-founder. I find the email reminders particularly helpful so I don't have to pester my co-founder to get her tasks done on time. She was really impressed to see how I could create a task list and assign estimates to it so she could draft up a proposal knowing exactly how long it would take me to get a project done.”

Source: Capterra

8. MeisterTask

• Pricing: Free for basic use, with premium plans starting at $13.50 per user per month
• Rating: 4.7/5 on Capterra

MeisterTask provides a clear, visual platform for task organization. It’s ideal for teams who prefer minimal features over complex project setups. While ProofHub offers a larger set of tools, MeisterTask keeps things simple. Teams can get started quickly without a lengthy onboarding process.

Why MeisterTask is a Good Alternative to ProofHub:

• Simple, visual task organization lets teams track projects without ProofHub’s extensive setup.
• Customizable workflows that allow users to manage tasks efficiently, without technical complexity.
• Collaboration features, including file sharing and comments, make teamwork easy to coordinate in a single platform.
• A good choice for teams looking for project tools in an easy-to-use, visually organized layout.

What People Think About MeisterTask:

"It's an easy-to-use tool for your entire team. The horizontal layout makes it easy to click and drag projects/tasks from one development stage to another (one board to another), trigger email alerts, and create checklists. That makes task organization easy for a team. We have around a dozen staff using MeisterTask, and they all love it."

Source: Capterra

9. Zoho One

• Pricing: Starting at €45 per user per month
• Rating: 4.2/5 on Capterra

Zoho One is a suite of tools offering more than just project management. It’s an alternative to ProofHub for businesses needing extra features. While ProofHub focuses on team projects and tasks, Zoho One goes further. It includes tools for customer management, billing, and communication, providing teams with everything in one place.

Why Zoho One is a Good Alternative to ProofHub:

• Includes over 45 built-in apps for projects, customer support, finances, and more, providing a wider range of options than ProofHub.
• Allows real-time collaboration across apps, so teams in different areas can work together smoothly.
• Scales easily for both small teams and larger organizations with bigger needs.
• A budget-friendly choice for businesses wanting an all-in-one tool for project management plus other business tasks.

What People Think About Zoho One:

"Putting everything related to our client interactions (marketing, communication, tracking, data, etc) under "one roof" can be somewhat of a challenge when there are different products used for different areas of the business. Zoho One has allowed to continue using the products that "get it done" while integrating smoothly with each other and providing ease of access to staff as needed."

Source: Capterra

10. ClickUp

• Pricing: Free for basic use, with premium plans starting at $9 per user per month
• Rating: 4.6/5 on Capterra

ClickUp is a customizable tool, designed to help teams manage tasks, workflows, and documents. It stands out for its flexibility, allowing users to tailor the platform to their needs. While ProofHub focuses on providing a unified, simple space for managing projects, ClickUp offers an experience with advanced features and various views for different teams.

Why ClickUp is a Good Alternative to ProofHub:

• Offers various task views like Gantt charts, lists, and calendars, providing more flexibility than ProofHub’s simpler task views.
• Customizable workflows and dashboards allow teams to design their workspace to fit specific needs, which is more adaptable than ProofHub’s more standardized structure.
• Built-in automation helps reduce repetitive tasks, which is useful for teams managing complex projects.
• Integrates with other popular apps, giving teams the flexibility to connect their tools and manage projects across platforms.

If you're interested in tools similar to ClickUp then we have made a list of ClickUp alternatives.

What People Think About ClickUp:

"Fairly positive. Overall it is very useful, we have used it to manage our team work, track and report project progress, do planning, etc. Bear in mind that we are a multidisciplinary work, so we've tried to make it work both for delivery/ tech functions and research and strategy. The only drawbacks are the small customisations we haven't been able to make (e.g. the weekly view to start on a differerent day) and the syncing time / loading time."

Source: Capterra

11. Nifty

• Pricing: Free for basic use, with premium plans starting at $49 per user per month
• Rating: 4.6/5 on Capterra

Nifty keeps project management organized by combining tasks, timelines, and team chat. While ProofHub offers a more comprehensive suite of tools, Nifty focuses on tracking project goals and deadlines visually, which can appeal to teams managing timelines and milestones closely. However, it may be less budget-friendly than some alternatives, especially for smaller teams or solo users.

Why Nifty is a Good Alternative to ProofHub:

• Blends task management, milestone tracking, and team communication in one place, helping teams stay aligned.
• Visual timelines and milestone tracking offer an intuitive way to monitor project progress, potentially easier to follow than ProofHub’s layout.
• Targeted at teams needing a structured, timeline-based approach to manage project stages effectively.
• Although pricier than other options, Nifty’s functionality may suit teams looking for a focused tool that balances project management with a visual approach.

What People Think About Nifty:

"I think it's great that there are checkpoints along the way. It's a visible reminder that I need to prioritize catching up on older tasks rather than adding more to my list right away. It reminded me a lot of Asana. I appreciate the timer so much since it allows me to keep track of my progress."

Source: Capterra

12. Smartsheet

• Pricing: Starting at €11 per user per month, with advanced plans available for larger teams
• Rating: 4.5/5 on Capterra

Smartsheet is a good option for teams who prefer managing projects in a familiar spreadsheet format while benefiting from added project management tools. This platform brings together the look and feel of traditional spreadsheets with collaborative features, helping teams manage data-rich projects. Unlike ProofHub, which is more geared toward task and workflow tracking, Smartsheet works well for data-driven project oversight.

Why Smartsheet is a Good Alternative to ProofHub:

• Spreadsheet-based interface lets Excel users adapt quickly, offering structured organization with minimal setup.
• Built-in automation reduces repetitive tasks, helping teams maintain efficient workflows without overwhelming options.
• Advanced reporting features provide valuable insights into project performance, enabling progress tracking and data analysis without relying on additional tools.
• Templates and customizable sheets simplify project management and communication, making it easy to structure projects to fit unique needs.

What People Think About Smartsheet:

"We use Smartsheet in lots of ways -- from spinning up dashboards to show our operations teams how they're doing on any given day to managing data transfers from sales to operations to crafting project plans for implementations to tracking survey responses when projects are completed. It's an incredibly versatile tool that, with a little creativity, can produce amazing results."

Source: Capterra

13. Basecamp

• Pricing: Flat rate of $299 per month for unlimited users, otherwise $15/user per month
• Rating: 4.3/5 on Capterra

Basecamp is a collaborative platform focused on task management and team communication. Its goal is to make project coordination and file sharing simple, without the extensive features of ProofHub. Basecamp is ideal for teams wanting a central workspace without detailed tracking or complex project structures.

Why Basecamp is a Good Alternative to ProofHub:

• Emphasizes core task management and file sharing, fostering a collaborative environment without ProofHub's advanced configurations.
• Integrated messaging and file storage centralize communication, minimizing reliance on external tools.
• Flat-rate pricing makes it cost-effective for larger teams, offering a predictable cost structure as opposed to ProofHub’s per-user pricing.
• An intuitive setup allows teams to get started quickly, for users looking for an efficient workspace for managing tasks and communication.

If you're interested in tools similar to Basecamp then we have made a list of Basecamp alternatives.

What People Think About Basecamp:

"Our marketing team was the first to implement Basecamp, and, eventually, the benefits to project management were so evident that most of our company uses the platform—from R&D to technical support. The application is quite intuitive, requires very little training for use, and offers multiple ways to communicate: private messaging, group chat, and message boards. The integration Basecamp offers with Google is also seamless. Tip: Once your teams are established, setting communication expectations for each tool is a necessary step to achieving a high efficiency."

Source: Capterra

Takeaway

Finding the right project management tool depends on your team’s needs and goals. Some tools are perfect for teams looking for simplicity, while others provide more advanced features and customization. It’s important to find the right balance for your team, so take the time to explore these options and pick the one that keeps you organized and productive.