Best Todoist Alternatives in 2024

Todoist is a well-regarded task management tool that helps individuals and teams stay organized with to-do lists, reminders, and simple task prioritization. However, as effective as Todoist can be, it might not fit everyone’s specific needs or workflow. Whether you’re looking for more customization, a different approach to task management, or stronger collaboration features, there are alternative tools to consider. This guide highlights some of the best Todoist alternatives for 2024, each offering unique features to help boost productivity and organization.

Why You Might Want an Alternative to Todoist

While Todoist is a reliable choice for managing tasks, some users may seek other options for a variety of reasons:

• Limited Collaboration Features: Todoist’s focus on individual task management can be limiting for teams needing more robust collaboration tools.
• Simplistic Design: For some, Todoist’s straightforward approach to task management may lack the advanced features they require for complex projects.
• Customization Needs: Users looking for more flexible views, advanced prioritization, or specific workflows may find Todoist’s setup restrictive.

Best Todoist Alternatives

Here are some best alternatives to Todoist in 2024, each bringing unique strengths to task and project management:

• Breeze
• TickTick
• Microsoft To Do
• Basecamp
• Any.do
• Remember The Milk
• Trello
• Things
• nTask
• MeisterTask
• Asana
• OmniFocus
• Workflowy

1. Breeze

• Pricing: Simple pricing at $10 per user per month, with all features included. You can save 10% with a yearly plan
• Rating: 4.4/5 on Capterra

Breeze is the best project management tool for teams that find Todoist’s simplicity too limiting. It provides essential features like task boards, time tracking, and collaboration tools while avoiding Todoist’s list-only approach. Breeze’s clean interface allows teams to get started immediately without extensive setup, making it ideal for small teams looking for a bit more functionality.

Why Breeze is the Best Alternative to Todoist:

• Offers visual task boards and time tracking, providing more team-focused collaboration options than Todoist’s basic task lists.
• Keeps everything streamlined with core project tools, perfect for small teams who need project management without Todoist’s minimalistic limitations.
• Built-in communication features like instant messaging, task comments, and notifications help teams stay connected and informed, something Todoist doesn’t emphasize as much.
• Suited for teams that want a straightforward, easy-to-use project management platform that goes beyond simple to-do lists.

What People Think About Breeze:

"Overall, it has helped us smoothen our sourcing functions. Multiple projects have been completed on time and were managed well using it."

Source: Capterra

2. TickTick

• Pricing: Free for basic use, with premium plans starting at $2.99 per month
• Rating: 4.7/5 on Capterra

TickTick is a task management tool that offers a wider range of productivity features compared to Todoist. While Todoist focuses on streamlined task lists and reminders, TickTick adds features like habit tracking, a built-in Pomodoro timer, and multiple calendar views. This makes TickTick appealing to users who want an all-in-one tool that goes beyond basic task tracking.

Why TickTick is a Good Alternative to Todoist:

• Includes habit tracking and a Pomodoro timer, providing additional productivity features not available in Todoist.
• Offers multiple views, including list, calendar, and Kanban, allowing for greater flexibility in organizing tasks compared to Todoist’s simpler list view.
• Built-in calendar integration provides a more visual approach to scheduling and tracking, which can benefit users managing complex schedules.
• Allows for location-based reminders, which enhances productivity on the go, a feature that Todoist offers only on higher-tier plans.

What People Think About TickTick:

"It was amazing to have the full potential of this tool available, it has great features like the calendar view, integration with Google Calendar, you're able to add attachments, locations, etc. It's a really good product, the best part of it (I Think) is its Pomodoro timer, it's a great way to keep you focused on what's really important, and you will notice how productive you can be if you start using it."

Source: Capterra

3. Microsoft To Do

• Pricing: Free for all users
• Rating: 4.6/5 on Capterra

Microsoft To Do is a task management app that provides a way to organize tasks, making it a fitting alternative for those who find Todoist’s approach a bit more feature-rich than necessary. While Todoist offers a range of productivity features like reminders on premium tiers and project labels, Microsoft To Do focuses on simplicity and deep integration with Microsoft products. This makes it an appealing choice for users who already work within the Microsoft ecosystem.

Why Microsoft To Do is a Good Alternative to Todoist:

• Integrates with Microsoft 365 and Outlook, allowing users to sync tasks seamlessly, which can be beneficial for those who primarily use Microsoft tools—an option Todoist lacks.
• Features a "My Day" planning tool that lets users set daily priorities, offering a simpler approach to daily planning compared to Todoist’s more advanced project and label system.
• Provides task categories and customizable lists, giving users flexibility in task organization without Todoist’s extra tiers and features.
• Free for all users, making it a cost-effective solution for those who want basic task management without needing Todoist’s premium offerings.

What People Think About Microsoft To Do:

"Overall, my experience with Microsoft To Do has been positive. The app’s simplicity and ease of use make it a great tool for managing daily tasks and staying organized."

Source: Capterra

4. Basecamp

• Pricing: Flat rate of $299 per month for unlimited users, otherwise $15/user per month
• Rating: 4.3/5 on Capterra

Basecamp provides a collaborative space that allows teams to work together. It simplifies communication and task management without requiring a complex setup. While Todoist focuses on individual task tracking and personal productivity, Basecamp is designed around team essentials: shared task lists, group messaging, and file organization.

Why Basecamp is a Good Alternative to Todoist:

• Emphasizes core team collaboration tools like task lists and file sharing, creating a shared workspace compared to Todoist’s individual-focused setup.
• Integrated messaging and file storage keep all project-related communication centralized, minimizing the need for additional apps.
• Flat-rate pricing is economical for larger teams, making it cost-effective compared to Todoist’s per-user pricing structure.
• Easy setup allows teams to dive into projects quickly, making it ideal for groups looking for a functional and minimal team workspace.

If you're interested in tools similar to Basecamp then we have made a list of Basecamp alternatives.

What People Think About Basecamp:

"It's a very helpful tool for staying connected with people outside of my organization that are overseeing and managing the same type of grant as me. It is truly helping to build/maintain a community of people that I don't know personally or work with directly / regularly but need to be in a network with. It helps me feel I'm not missing information I should be aware of and am up to date and in touch at the level I need to be in terms of professional accountability."

Source: Capterra

5. Any.do

• Pricing: Free for basic use, with premium plans starting at $4 per user per
• Rating: 4.4/5 on Capterra

Any.do combines simple to-do lists, calendar syncing, and reminders, making it a great fit for users who value easy organization in one place. Todoist centers on task management with priority levels and project labels, where Any.do focuses on integrating calendar and task views for a more holistic planning experience.

Why Any.do is a Good Alternative to Todoist:

• Integrates tasks with calendar views, letting users manage their schedule and to-do list side-by-side, which provides a more visual planning experience than Todoist’s layout.
• Offers intuitive reminders and deadline alerts, helping users manage day-to-day tasks seamlessly without needing Todoist’s advanced filters or priority levels.
• Minimalist design keeps task management simple and uncluttered, perfect for users who don’t need Todoist’s more feature-intensive approach.
• A tool for personal productivity or small team projects, ideal for those wanting lightweight functionality without Todoist’s in-depth project tracking.

What People Think About Any.do:

"Any.do is really helpful in planning and managing my daily task and the notification system will give notification both on my phone and my computer for any task that i had set previously. The add-ons and widget feature is really unique and different that any other To-Do software."

Source: Capterra

6. Remember The Milk

• Pricing: Free for basic use, with premium plans starting at $39.99 per year
• Rating: 4.4/5 on Capterra

Remember The Milk offers a clean, to-do list setup with reliable reminders, making it a fitting alternative to Todoist for users looking for simplicity. While Todoist includes features like priority levels and project labels, Remember The Milk focuses on ease of use, providing a clear solution for task tracking and everyday organization.

Why Remember The Milk is a Good Alternative to Todoist:

• Provides essential to-do list and reminder features, offering a focused experience for users who prefer a simpler setup over Todoist’s additional layers.
• Integrated reminders make it easy to stay on top of tasks without the need for complex options.
• Designed as a lightweight, accessible task management solution, for individuals or small teams who don’t require Todoist’s extra project management tools.
• Quick to set up and intuitive to use, appealing to those looking for a straightforward way to organize tasks without Todoist’s more structured approach.

What People Think About Remember The Milk:

"RTM has made me more organized, plus it's satisfying to set up a complex smart list that ends up working just like you want it to.”

Source: Capterra

7. Trello

• Pricing: Free for basic use, with paid plans starting at $5 per user per month
• Rating: 4.5/5 on Capterra

Trello uses a visual, drag-and-drop board style that’s good for teams or individuals who like seeing their tasks organized on cards. Unlike Todoist’s list layout, Trello’s boards make it easy to see and adjust tasks as needed.

Why Trello is a Good Alternative to Todoist:

• Trello’s Kanban boards help teams see their tasks in a clear, visual way, which can feel more intuitive than Todoist’s list view.
• Quick setup makes it ideal for anyone who wants to start right away without extra steps or complex settings.
• Flexible boards let teams arrange tasks in a way that suits their workflow, especially for smaller projects that need a bit of flexibility.
• Trello’s simplicity and clear layout make it a good choice for teams looking for an easy to use tool.

If you're interested in tools similar to Trello then we have made a list of Trello alternatives.

What People Think About Trello:

"An easy and organized experience for managing my projects and tasks I was able to create boards containing lists and cards representing tasks provide me with customization and easy collaboration with colleagues using the simple user interface makes it easy for you to organize and follow up on work and I found the details of my project neat and clear"

Source: Capterra

8. Things

• Pricing: $49.99 one-time purchase
• Rating: 4.8/5 on Capterra

Things is a dedicated task manager, offering Apple users a clean and intuitive layout. Built specifically for individual task organization, it focuses on helping users with their to-dos without complexity. Todoist, in contrast, is often suited for both personal and team tasks, while Things is good for those who want a straightforward, user-friendly tool designed for personal use.

Why Things is a Good Alternative to Todoist:

• Clean, design that’s suited for individual users who want a focused task list.
• Quick to set up, with no extra steps, making it ideal for those who want to start managing tasks immediately.
• Useful organization tools, like deadlines and tags, help users keep track without overwhelming features.
• Offers a smooth experience for individuals needing a simple tool for day-to-day task tracking.

What People Think About Things:

"Overall I really enjoy using Things. It has simplified my workflow, and makes it easy and efficient to keep track of everything I have going on, without being cumbersome or overly involved and complicated to use. I have tried so many different todo list and task management systems over the years, with most being too simple and not powerful enough to do what I need them to, or overly complicated and bloated with features that I don't need, or workflows that are cumbersome. Things really hits the sweet spot for me with the features and power to keep me on task, without slowing me down or frustrating me."

Source: Capterra

9. nTask

• Pricing: Free, advanced features starting at $3 per user per month
• Rating: 4.2/5 on Capterra

nTask provides an accessible project management solution with built-in tools for tasks, meetings, and risk tracking. It includes practical features right out of the box, unlike Todoist, which is focused on simple task lists and reminders. This approach makes nTask suitable for smaller teams looking for project-specific tools without the need for complex setups.

Why nTask is a Good Alternative to Todoist:

• Comes with features like meeting management, risk tracking, and issue tracking that extend beyond Todoist’s task-focused approach.
• Budget-friendly pricing is especially appealing for small teams looking to manage projects effectively.
• Integrated risk management allows teams to stay on top of potential challenges, a level of functionality not found in Todoist.
• A simple interface enables quick onboarding, allowing teams to start managing projects with minimal effort compared to Todoist’s focus on individual task tracking.

If you're interested in tools similar to nTask then we have made a list of nTask alternatives.

What People Think About nTask:

"The timesheet feature is quite easy to use, and ties back automatically to the projects and tasks. It saves time for us because we used to enter each item in excel manually."

Source: Capterra

10. MeisterTask

• Pricing: Free for basic use, with premium plans starting at $13.50 per user per month
• Rating: 4.7/5 on Capterra

MeisterTask focuses on simplicity and ease of use. Unlike Todoist, which is more list-driven, it provides a clear, visual layout for teams wanting intuitive task organization. This makes it a good choice for those looking for basic project management.

Why MeisterTask is a Good Alternative to Todoist:

• User-friendly, visual interface that simplifies task management, offering a more dynamic view than Todoist’s list-focused design.
• Customizable workflows enable teams to organize projects without technical setup, making them accessible to users of all experience levels.
• Collaboration tools like file sharing, task assignments, and comments foster teamwork directly within the platform.
• Great for teams needing an intuitive yet capable tool, offering more structure than Todoist while staying easy to use.

What People Think About MeisterTask:

"With MeisterTask, we can manage and work on several projects at the same time, even if we are in separate places. Using this software has the added advantage of being simple, affordable, and widely accessible, all thanks to its cross-platform interoperability."

Source: Capterra

11. Asana

• Pricing: Free for basic use, with premium features starting at $10.99 per user per month
• Rating: 4.5/5 on Capterra

Asana simplifies task tracking and workflow organization, presenting a different approach compared to Todoist's task management. It offers built-in automation and various project views, making it a decent choice for teams.

Why Asana is a Good Alternative to Todoist:

• Provides multiple task views, such as list and board formats, giving teams more visual options than Todoist’s simpler setup.
• Built-in automation features minimize repetitive tasks, allowing for faster project tracking and task updates.
• Offers project templates and workflow options, enabling teams to get started quickly with minimal setup.
• Asana’s clean design and easy navigation are perfect for teams wanting to concentrate on task progress without extensive configurations.

If you're interested in tools similar to Asana then we have made a list of Asana alternatives.

What People Think About Asana:

"Asana is the productivity tool I use with my small workgroup at school and it has never let me down, the productivity and efficiency of my group increased exponentially with the implementation of Asana. It is a very well-thought-out tool that meets everything you need; it works fast and accurately, and the interface is intuitive. It is great software to improve your productivity, either in a group or personally."

Source: Capterra

12. OmniFocus

• Pricing: Starting at $9.99 per month, with a one-time purchase option available
• Rating: 4.7/5 on Capterra

OmniFocus is a robust task management tool tailored for individual productivity. It provides a structured way to capture, organize, and prioritize tasks. Unlike Todoist, which is often used for both personal and team assignments, OmniFocus is focused on helping individuals manage their personal to-dos efficiently, without extra features that may not be needed for solo use.

Why OmniFocus is a Good Alternative to Todoist:

• Emphasizes personal productivity, offering a more focused, individualized experience than Todoist’s team-friendly layout.
• Custom perspectives and contexts allow users to set up tasks according to their specific workflow, without the broader task-sharing features of Todoist.
• Built-in reminders and priority settings ensure users stay on top of their daily tasks, making it ideal for maintaining a clear, organized routine.
• Suited for those who prefer a dedicated personal task manager, avoiding the collaboration aspects that Todoist includes.

What People Think About OmniFocus:

"Omnifocus has been great for me to stay up to date on all the projects that I am responsible for at our church and has been extremely helpful in allowing me to stay on task every day."

Source: Capterra

13. WorkFlowy

• Pricing: Free for basic use, with premium plans starting at $4.99 per month
• Rating: 4.7/5 on Capterra

Workflowy is a minimalist tool that uses an outline format for task management, making it a strong alternative for those who find Todoist’s list-based approach limiting. Workflowy’s simple design focuses on nested lists, allowing users to structure tasks hierarchically without distractions. It’s useful for individuals who prefer organizing ideas and tasks in a free-form, outline-based format.

Why WorkFlowy is a Good Alternative to Todoist:

• Provides a flexible, outline-style structure for task organization, allowing users to break down tasks into nested lists rather than Todoist’s linear lists.
• Minimalist design keeps the interface uncluttered.
• Suitable for brainstorming and idea tracking, it enables a more dynamic layout where users can quickly expand, collapse, and rearrange items.
• Simple, distraction-free interface, making it appealing for those who want a straightforward, task manager without Todoist’s additional project views.

What People Think About Workflowy:

"I use WorkFlowy for everything - task management, project notes, research - notes of all kinds actually. When I had the luxury of keeping a private calendar, that was in WorkFlowy too. I suspect I could do even more with WorkFlowy but I haven't felt the need. Every now and then, I am romanced into trying out one of the other notekeeping platforms but I always come back to WorkFlowy, it's so clean and focused, it can't be topped."

Source: Capterra

Takeaway

Choosing the right project management tool depends on what you need. While Todoist is great for keeping track of tasks, it might not work for everyone. If you want something simpler for basic lists or a more advanced tool with extra features, there are many options to consider. Each alternative offers ways to help you stay organized and get things done.