Task Management Statistics You Need to Know in 2025

Businesses that use structured project management practices see 38% more projects meet their original goals compared to those without a clear system. Setting deadlines and prioritizing tasks help teams stay focused, reduce wasted effort, and deliver more consistent results.

Source: PMI

76% of employees experience burnout at least occasionally, with excessive workloads being a major factor. Consistently high task demands contribute to chronic stress, reduced productivity, and higher turnover rates.

Source: Gallup

Teams that prioritize tasks effectively are 1.4 times more likely to outperform their peers. Among project managers, 64% say prioritization is critical for successful project delivery, reinforcing its role in meeting deadlines and maintaining efficiency.

Source: Monitask

Agile task management is expanding, with engineering and R&D teams now making up 48% of Agile practitioners, a 16% increase from 2022. Meanwhile, 86% of marketers plan to transition to Agile methodologies, showing their reach beyond IT and software development.

Source: 16th State of Agile Report
Source: 17th State of Agile Report

Traditional task tracking works for simple projects but often leads to miscommunication and delays. Studies show that 39% of projects fail due to poor planning, outdated tools, or lack of clear task management.

Source: Founderjar

Scrum is the most widely used Agile framework for task management, with 87% of Agile teams adopting it. Its structured approach, including sprints, daily stand-ups, and clear role definitions, makes it a preferred choice for managing complex projects.

Source: 16th State of Agile Report

The findings indicate that hybrid project management is widely favored, with 78% of respondents consistently applying hybrid methods in their projects. However, just 17% have more than ten years of experience with these practices, suggesting that this approach is still evolving and gaining maturity.

Source: Half Double Institute

Not always. Without defined ownership, tasks risk falling through the cracks or requiring unnecessary rework. In one software development team, task completion hovered around 70% before adopting a task ownership model. After implementation, the rate increased to 90%, and instances of rework declined significantly. Team members also became more proactive in improving workflows, demonstrating the impact of clear accountability.

Source: Fastercapital

Most teams range from 4 to 8 people, striking a balance between collaboration and focused effort.

Source: Leading Beat

Technology and IT – Managing complex projects with interdependent tasks, tracking progress in real time, and ensuring security compliance.

Education – Streamlining curriculum planning, coordinating with other educators, and managing assignments at scale.

Architecture and Construction – Allocating resources, scheduling tasks, and monitoring budgets efficiently.

Marketing – Organizing multi-discipline campaigns, distributing tasks, and ensuring deadlines are met.

These industries emphasize task management to improve efficiency and support growth.

Task management continues to expand as organizations increasingly rely on skilled professionals to coordinate projects efficiently. Employment for project management specialists is expected to grow 7% from 2023 to 2033, outpacing the average for all occupations.

Source: Bureau of Labor Statistics

With 77,000 job openings projected annually, task management skills remain in strong demand across industries.

Source: Bureau of Labor Statistics

Many companies do offer training in task management skills. A report indicated that 61% of organizations provide some form of project management training.

Source: PMI

Oversight teams are growing. More boards are adding committees, expanding committee responsibilities, and increasing focus on areas like cybersecurity, ESG, and human capital. The percentage of S&P 500 boards with additional committees beyond the core three has risen to 75% (from 73% in 2019). Audit, compensation, and nominating committees are also taking on broader oversight roles.

Source: Ey

Organizations with a Transformation Management Office (TMO) see 38% more projects meeting their original goals and business intent, demonstrating improved alignment with strategic objectives. Additionally, these organizations experience 33% fewer project failures, highlighting the TMO's effectiveness in reducing risks. This shows that TMOs significantly boost project success rates in companies that adopt them.

Source: Muuto

A TMO's routine includes:

Task Oversight: Monitoring project execution, ensuring adherence to transformation goals, and identifying risks.

Resource Allocation: Assigning personnel, tools, and budgets efficiently to support transformation initiatives.

Support: Providing frameworks, best practices, and training to ensure consistency in transformation efforts.

Communication: Facilitating stakeholder alignment, status reporting, and feedback loops.

Workflow Alignment: Ensuring transformation projects align with strategic business objectives.

Performance Monitoring: Tracking key performance indicators (KPIs), measuring impact, and ensuring continuous improvement.

Roughly 91% of project managers note issues in their organizations, often tied to managing tasks amid shifting teams and tight deadlines.

Source: Smartsheet

About 82% of workers believe project managers are vital for successful task completion, linking business goals with team efforts effectively.

Source: KPMGxPMI

Only 15% of project managers focus on a single project, meaning most handling multiple tasks, risking stress and potential project delays.

Source: RGPM

Around 54% of the workforce believes automation tools could save over 5 hours weekly, easing repetitive task burdens significantly.

Source: Monday

Organizations waste nearly 12% of their resources due to inefficient task management, a loss preventable with better planning and tools.

Source: PMI

Research suggests that approximately 70% of projects fall short of their goals, including timely delivery, budget adherence, or meeting initial scope requirements.

Source: PM360consulting

Approximately $1 million is wasted every 20 seconds collectively by organizations around the world due to the ineffective implementation of business strategy through poor task management practices.

Source: Businesswire

Approximately 50% of tasks are completed past their due dates, often due to scope creep and resource issues.

Source: Wrike

A recent survey highlights preferred digital tools workers use to connect and collaborate effectively:

Zoom: 46% rely on it for video calls

Google Meet: 40% use it for virtual meetings

Email: 18% favor it as their top choice

Source: Forbes

While specific statistics on client communication methods are limited, email continues to be a dominant channel for external communications, with task management platforms and chat applications also being utilized.

Yes, effective communication has been linked to increased productivity, with 64% of business leaders believing it has enhanced their team's performance.

Source: Pumble

The adoption rate of task management software varies across industries. While specific percentages are not provided in the available sources, the increasing market size indicates a growing trend in adoption.

The global task management software market was valued at USD 1,713.0 million in 2018 and is forecasted to grow to USD 4,535.5 million by 2026, with a compound annual growth rate of 13.3%. North America led the market in 2018, holding a 33.77% share.

Source: Fortune Business Insights

North America is projected to maintain the biggest slice of the global task management software market. In 2018, the region brought in USD 578.4 million in revenue, expected to climb to USD 1,406.0 million by 2026.

Source: Fortune Business Insights

Professionals and businesses need extra time for their tasks, yet deadlines often loom large, and productivity falters. Workflow management software saves employees an average of 498 hours per year, according to project management data.

Source: PMI