Best Notion Alternatives in 2024

Notion has made a name for itself as an all-in-one workspace tool. Whether it’s due to the complexity of its features, specific workflow requirements, or a desire for more straightforward alternatives, there are plenty of reasons users might look for a change. Several tools can offer what Notion might lack. Some focus on improving team collaboration, others on simplifying task management, and a few stand out for their deeper customization options. Each of these alternatives brings its own strengths to the table.

Why You Might Be Looking for an Alternative to Notion

Notion is a versatile tool, but it’s not always the best match for every team or individual. Here are some common reasons you may check out alternatives:

• Overwhelming for Simple Workflows: Notion’s feature-rich platform can feel too complex or excessive for teams or individuals who need a more streamlined approach.
• Limited Offline Access: While Notion is excellent for online collaboration, its lack of strong offline capabilities can be a downside for those who need to work without constant internet access.
• Customization Complexity: it allows deep customization, but for some users, this requires more time and effort than they’re willing to invest, leading them to look for simpler, intuitive tools.

Best Notion Alternatives

To help you, we’ve analyzed a range of tools and compiled a list of the best Notion alternatives for 2024:

• Breeze
• Microsoft OneNote
• Asana
• Zoho Projects
• Google Keep
• Airtable
• Todoist
• Trello
• Obsidian
• Basecamp
• Jira
• Nuclino
• Evernote

1. Breeze

• Pricing: Simple pricing at $10 per user per month, with all features included. You can save 10% with a yearly plan
• Rating: 4.4/5 on Capterra

Breeze offers a straightforward alternative to Notion by focusing on simplifying tasks and project management without complexity. Notion is known for detailed customization, and it can be overwhelming. Breeze excels by delivering features like task management, time tracking, and deadline setting without the distractions of unnecessary complexities. You can also assign each task to different team members or even multiple team members to the same task. All these features make it one of the best options for small teams or businesses.

Why Breeze is the Best Alternative to Notion:

• Clean, intuitive interface compared to Notion, allowing teams to get started quickly.
• Focuses on core project management features like task boards, time tracking, and reporting, without the need for complex configurations or extensive customization.
• Ideal for smaller teams that want to focus on task management without the broader scope of features that can clutter Notion.
• Real-time collaboration features, such as task comments, instant updates, and messaging help keep teams in sync without needing the deep document and knowledge management Notion offers.

What People Think About Breeze:

"I love the email notifications for comments on important tasks + email reminders on projects and tasks. The time tracking functionality is great. I can analyze my team's performance and identify opportunities for improvements to efficiency."

Source: Capterra

2. Microsoft OneNote

• Pricing: Free for basic use, with premium features starting at $6 per user per month
• Rating: 4.6/5 on Capterra

Microsoft OneNote offers a robust note-taking experience. Notion provides a wide range of features that mix knowledge management, project tracking, and collaboration, and OneNote focuses on giving users a clean, distraction-free platform for gathering and structuring their thoughts.

Why Microsoft OneNote is a Good Alternative to Notion:

• Streamlined note-taking experience, ideal for users who prioritize simple organization over complex project management workflows.
• Seamless integration with Microsoft Office tools like Word, Excel, and Outlook, makes it a good option for users already in the Microsoft ecosystem, while Notion requires third-party integrations.
• Flexible structure for organizing notes with notebooks, sections, and pages.
• For personal use and small teams needing a reliable, cloud-synced tool for capturing ideas, sharing notes, and collaborating, without the deep customization layers that can complicate Notion.

What People Think About Microsoft OneNote:

"Overall experience is good, some improvement can be done like for slow internet notes can be easily accessible. increase storage to at least 15 gb. do something about offline access."

Source: Capterra

3. Asana

• Pricing: Free for basic use, with premium features starting at $10.99 per user per month
• Rating: 4.5/5 on Capterra

Asana is a project management tool that provides teams with greater control over task assignments and workflow automation. Notion blends note-taking with project management, but Asana focuses more on task-centered workflows, offering features like progress tracking, dependency management, and team coordination. Its user-friendly interface and adaptable design make it ideal for teams aiming to improve project management without diving into the complexity of Notion’s features.

Why Asana is a Good Alternative to Notion:

• Provides workflow automation tools to reduce manual tasks and streamline project completion, which is more task-oriented than Notion’s broader workspace.
• Offers built-in reporting features that give teams clear insights into project progress, an area where Notion requires more manual setup or external integrations.
• Supports tracking of tasks, making it easier to manage project phases and timelines, while Notion’s task management can sometimes feel secondary to its broader features.
• Focuses on task assignment, communication, and prioritization within one platform.

If you're interested in tools similar to Asana then we have made a list of Asana alternatives.

What People Think About Asana:

"Very pleased with Asana for project management and I now use it with any project that has milestones and multiple people involved. I tried many project management apps but Asana was the clear winner. And as it is free it is a no brainer!"

Source: Capterra

4. Zoho Projects

• Pricing: Free for small teams, with paid plans starting at $4 per user per month
• Rating: 4.4/5 on Capterra

Notion is a great tool for blending tasks and notes, but sometimes it can feel a bit too open-ended. Zoho Projects, on the other hand, is designed for more complex workflows and makes things like timelines, task dependencies, and tracking way easier to manage.

Why Zoho Projects is a Good Alternative to Notion:

• It comes with Gantt charts and task dependencies, which are for teams that need to keep a closer eye on task relationships and schedules.
• Zoho Projects has built-in time tracking and reporting tools, so you can easily stay on top of deadlines without needing external tools.
• The customizable workflows and different project views (like Kanban, lists, and calendars) give you the flexibility to manage projects in a way that suits your team’s style.
• Its real-time updates and internal communication tools make collaboration smoother, while Notion focuses more on content creation and document management.

What People Think About Zoho Projects:

"Zoho projects is simple and effective to use but it difficult to customise and takes time to load. However overall the platform is of good value in comparison to other platforms."

Source: Capterra

5. Google Keep

• Pricing: Free for all users with no premium version
• Rating: 4.7/5 on Capterra

Google Keep is a simple, easy-to-use note-taking app. Which makes it a great alternative to Notion if you’re looking for something lightweight. Notion excels at combining notes, databases, and project management, Google Keep sticks to the basics. It offers a platform for quick notes, to-do lists, and reminders. If all you need is a place to jot down ideas and stay organized.

Why Google Keep is a Good Alternative to Notion:

• Simple and straightforward note-taking, for users who don’t need complex project management features.
• Integrates smoothly with Google’s ecosystem, so if you already use Gmail or Google Calendar, it’s easy to keep everything connected.
• Ideal for quick thoughts, lists, and reminders.
• Works well for personal organization or light collaboration, focusing on day-to-day needs rather than the detailed project management and database creation that Notion emphasizes.

What People Think About Google Keep:

"The most interconnected software for note taking that succeeds in 8/10 scenarios. Google has also integrated this with its accounts so notes are synced with the same data per account."

Source: Capterra

6. Airtable

• Pricing: Free for basic use, with advanced features starting at $10 per user per month
• Rating: 4.7/5 on Capterra

While Notion is good at blending tasks, documents, and notes, Airtable goes a step further by offering spreadsheet-like functionality combined with project management tools. It’s made for organizing and managing complex datasets while still keeping things simple with multiple views like Kanban boards, calendars, and grids.

Why Airtable is a Good Alternative to Notion:

• Combines spreadsheet features with project management tools, offering more flexibility when handling large sets of data.
• Built-in task dependencies and multiple views (like Kanban, calendar, and grid) give teams flexibility without needing extra add-ons.
• Real-time collaboration tools help keep teams working together seamlessly, just like Notion but with a stronger focus on data.
• Lets you structure data relationally, which makes it for teams managing complex workflows that go beyond simple task management.
• For teams handling large datasets or detailed project tracking, making it more powerful for those who need something beyond Notion’s typical databases.

What People Think About Airtable:

"Using connections, we connect records in Airtable to other services like Eventbrite, Asana, MailChimp, and more. Workflows are then finished with the help of automation. While it's possible to find a template that fits your needs, it's well worth your time to learn how to create your own."

Source: Capterra

7. Todoist

• Pricing: Free, with premium features starting from $4 per user per month
• Rating: 4.6/5 on Capterra

Todoist is a good option for those who prefer to focus on personal task management. While Notion is packed with capabilities for note-taking, databases, and project management, Todoist keeps things simple and clean. If you need to create to-do lists, set reminders, and organize tasks by priority Todoist might be the tool for you. Especially if you’re someone who values a minimalistic tool for keeping track of your tasks without the need for broader collaboration or workspace functions.

Why Todoist is a Good Alternative to Notion:

• Focuses on simple, personal task management with a minimal, distraction-free interface, for users who don’t need Notion’s complexity.
• Ideal for individuals or small teams who want straightforward task tracking, with due dates, priorities, and labels, making it easier to stay organized.
• Far less cluttered than Notion, provides a clean interface that’s intuitive for personal use, allowing users to focus on getting tasks done.
• For managing personal to-do lists and setting reminders, making it a better fit for users seeking a lightweight, no-frills approach compared to Notion’s broader, feature-rich platform.

What People Think About Todoist:

"Todoist is simple, easy to use and powerful! I was looking for an app to use to capture my everyday to do list items for work and todoist suited my needs perfectly. I've recommended Todoist to my whole team!"

Source: Capterra

8. Trello

• Pricing: Free for basic use, with paid plans starting at $5 per user per month
• Rating: 4.5/5 on Capterra

Trello, unlike Notion’s blend of project management, note-taking, and databases, focuses on simplicity with its easy-to-use Kanban boards. This makes it a fit for small teams or individuals looking to manage tasks without the need for complex setups. Its drag-and-drop interface offers a straightforward, intuitive way to stay organized, helping users focus on task completion without being bogged down by extra features.

Why Trello is a Good Alternative to Notion:

• Simple, user-friendly interface centered around Kanban boards, making task management visual and easy to understand.
• Quick to set up and use, with a minimal learning curve, making it ideal for those who need a fast and efficient task management tool.
• Good choice for smaller teams or freelancers who want a straightforward way to track tasks without the customization options found in Notion.
• Lightweight and flexible, offering a clear overview of tasks and deadlines.

If you're interested in tools similar to Trello then we have made a list of Trello alternatives.

What People Think About Trello:

"I like being able to organize my projects the same way I would organize post-its on a board as well as being able to categorize each note."

Source: Capterra

9. Obsidian

• Pricing: Free for personal use, with premium features starting at $50 per user per year
• Rating: 4.6/5 on Capterra

Obsidian is another alternative to Notion, especially if you’re more interested in note-taking and knowledge management. While Notion excels in blending notes, tasks, and databases, Obsidian focuses on helping users create a personal knowledge base using linked notes. It’s made for individuals or teams who value the ability to connect ideas and go through them easily, making it ideal for writing, brainstorming, and long-term information organization.

Why Obsidian is a Good Alternative to Notion:

• Focuses on knowledge management and note-taking, which makes it a better fit for users who don’t need the task and project management features of Notion.
• Allows users to create a personal knowledge base with linked notes, helping you to connect ideas easily and build complex information networks.
• Perfect for individuals who want a distraction-free writing environment, allowing for deeper focus without the extra features that can clutter Notion.
• Works offline and keeps your data locally, offering more control over your information compared to Notion’s cloud-first approach.

What People Think About Obsidian:

"I think Obsidian is ideal for text-centric tasks and it excels in note-taking and daily task tracking."

Source: Capterra

10. Basecamp

• Pricing: Flat rate of $299 per month for unlimited users, otherwise $15/user per month
• Rating: 4.3/5 on Capterra

While Notion combines task management with note-taking and document organization, Basecamp focuses more on simplifying team communication and project coordination. With features like to-do lists, file sharing, team messaging, and scheduling, it offers a straightforward approach to managing projects.

Why Basecamp is a Good Alternative to Notion:

• Combines task management, messaging, file sharing, and scheduling in one platform, making it easy for teams to collaborate and stay organized.
• A good choice for teams that need strong communication tools integrated directly into their project management system.
• Helps simplify workflows by emphasizing team collaboration rather than just task tracking or document management.
• Offers flat-rate pricing, which can be more cost-effective for larger teams, especially compared to Notion’s per-user pricing structure.

If you're interested in tools similar to Basecamp then we have made a list of Basecamp alternatives.

What People Think About Basecamp:

"Keeping track of our marketing campaign tasks in one place makes everything so clear and accessible."

Source: Capterra

11. Jira

• Pricing: Free for up to 10 users, with advanced features starting at $7.16 per user per month
• Rating: 4.4/5 on Capterra

Notion offers flexibility in terms of note-taking and project management, Jira is purpose-built for tracking development tasks and managing sprints. Jira’s robust customization also allows it to fit a wide range of project management needs.

Why Jira is a Good Alternative to Notion:

• Designed specifically for Agile project management.
• Includes advanced issue tracking, helping teams quickly identify and resolve problems efficiently, which is a step beyond Notion’s broader task management features.
• Offers detailed reporting tools for better project insights and decision-making, helping teams stay on top of project performance.
• Customizable workflows allow teams to manage complex projects more effectively.

If you're interested in tools similar to Jira then we have made a list of Jira alternatives.

What People Think About Jira:

"Great experience. Its easy to use and color codes ticket statuses are really nice. Libraries can be organised and keeps the overall experience structured and neat."

Source: Capterra

12. Nuclino

Pricing: Basic use is free, with paid plans starting at $8 per user per month
Rating: 4.7/5 on Capterra

Nuclino is a good option for teams who want to manage both knowledge and tasks in one place without the complexity that comes with platforms like Notion. Nuclino keeps things simple by offering easy collaboration on tasks and documentation. Its clean design and quick setup make it practical for smaller teams that don’t need overly complicated features.

Why Nuclino is a Good Alternative to Notion:

• Offers an all-in-one space for managing both tasks and documentation, making it a simpler alternative to Notion’s more complex structure.
• Allows real-time collaboration across documents and tasks, streamlining workflows and providing smoother communication for teams.
• Easier to get started with, thanks to its intuitive interface and faster onboarding, which is great for teams looking for a tool that’s less feature-packed than Notion.
• Ideal for teams that need to manage tasks alongside knowledge sharing.

What People Think About Nuclino:

"Nuclino allows me to keep directions and important information current and accessible across a team that works out of several locations. When onboarding a new team member, I can easily share a link to a Nuclino guide instead of re-explaining a process."

Source: Capterra

13. Evernote

Pricing: Free for basic use, with premium features starting at $14.99 per month
Rating: 4.4/5 on Capterra

Evernote is one more solid alternative to Notion, especially for users who need a tool specifically designed for note-taking and organization. While Notion offers more flexibility with its mix of databases, documents, and task management features, Evernote sticks to what it does best—keeping your notes, files, and to-do lists well-organized in one simple app.

Why Evernote is a Good Alternative to Notion:

• Focuses purely on note-taking and document organization, which is ideal if you don’t need Notion’s project management features.
• Syncs seamlessly across devices, making it easy to access your notes anywhere, just like Notion, but with a more straightforward approach.
• Offers a clean and user-friendly interface, which makes it great for personal use and small teams.
• Provides search functionality and tagging, making it simple to find exactly what you need.

What People Think About Evernote:

"I write a note a lot and the ideas comes to me at odd hours, Evernote give me a flexibility in accessing my notes in anytime i need. It also let me to shares the notes to my colleague and they can pitch in their idea."

Source: Capterra

Takeaway

Choosing the right tool comes down to finding what aligns best with your team’s specific needs. While Notion offers a robust all-in-one workspace, it might not suit every workflow or project type. The alternatives we’ve covered each offer something unique. By exploring these options, you can find the tool that enhances your productivity and fits seamlessly into your team’s way of working. It’s worth experimenting to see which one best supports your goals and helps your team work smarter, not harder.