Best Trello alternatives for team project management (2026)

Trello popularized kanban boards for non-engineers and that's still its best feature: cards on a board, drag to move, done. The reasons teams leave usually aren't about Trello being bad — they're about Trello being deliberately shallow. Once you need real reporting, time tracking, multi-board rollup, or workflow automation that doesn't depend on Power-Ups, you'll fight the product. Power-Up math also adds up: a few seemingly cheap add-ons turn into a per-user-per-month bill that's not obviously cheaper than alternatives that include those features natively.

The candidates split by how much you want to keep the kanban-card model. Direct kanban replacements: Breeze, Wekan (open source), and Microsoft Planner (free with M365). General PM tools that include kanban boards alongside more depth: Asana, ClickUp, Monday.com, Zoho Projects, Basecamp, Teamwork-class options. Heavier or differently-shaped: Microsoft Project (Gantt-led), Jira (issue tracker), Airtable (DB-led), Notion (docs-led), ProofHub (flat-rate agency tool).

Disclosure: Breeze publishes this comparison. The clearest case for us versus Trello is teams that want kanban without the Power-Up grind — time tracking, comments, attachments, and reporting all included. If you genuinely love Trello's lightness and the depth doesn't bother you, you're probably better off staying. Read accordingly.

How we chose these tools

We sorted candidates by whether they keep the Trello kanban-card feel or replace it with something different. Ranking criteria:

• Native (not Power-Up) features — time tracking, custom fields, calendar, reporting all included rather than added a la carte.
• Pricing without per-feature add-ons — one bill for the tool, not the tool plus three Power-Ups.
• Hierarchy depth — real subtasks, sub-projects, or portfolios for teams that outgrew checklists-on-cards.
• Automation without monthly run caps — or transparent caps you can predict.

Pricing and feature claims verified against vendor sites on April 30, 2026. Trello and Atlassian revise pricing tiers periodically; verify before final commitment.

Contents

• How we chose these tools
• Why teams look for Trello alternatives
• What to look for in a Trello replacement
• Best Trello alternatives
• Comparison table
• Which alternative should you choose
• FAQ

Why teams look for Trello alternatives

The reasons cluster around Trello hitting its design ceiling:

• Reporting across multiple boards is awkward; you usually need a Power-Up or a separate tool.
• Time tracking, custom fields, calendar, dashboard, and other "obvious" PM features are Power-Ups, not core, and the Free tier limits Power-Ups per board.
• Automation (Butler) has run quotas that bite at scale.
• The Premium ($10/user/month) and Enterprise tiers add up fast for what is fundamentally a kanban tool.
• Card hierarchy is shallow — subtasks via checklists work but don't scale to real project breakdown.

What to look for in a Trello replacement

The questions that matter when comparing:

• Native (not Power-Up) features for the things you keep adding: time tracking, custom fields, calendar, reporting.
• A pricing model where you pay for the tool, not for individual feature add-ons.
• Hierarchy — do you need real subtasks, sub-projects, or portfolios? Trello assumes no.
• Automation that doesn't have a monthly run cap.
• If you love the kanban-as-primary-view feel, prioritize that — some PM tools treat kanban as one of many views, others center it.

Best Trello alternatives

The tools below cover a range of team project management needs, from simple task boards to more structured workflows, reporting, and planning.

• Breeze
• Wekan
• Zoho Projects
• Basecamp
• Airtable
• Microsoft Planner
• Monday.com
• ClickUp
• Asana
• Notion

Breeze

Best for: teams that want simple project management.

Breeze is a straightforward project management platform built around clear ownership, simple workflows, and fast team collaboration. If Trello no longer fits the way your team works, Breeze gives you a cleaner way to manage tasks, deadlines, comments, time, and reporting in one place.

Key features

• Visual project boards that keep work easy to scan.
• Task ownership, deadlines, and comments in one view.
• Built-in time tracking and workload visibility.
• Reporting that helps teams stay on top of delivery.
• Simple setup that is easy for non-technical teams to adopt.

Best for: small teams, agencies, marketing teams, and organizations that want simple project management.

Pricing: Simple pricing at $10 per user per month, with all features included. You can save 10% with a yearly plan

Rating: 4.4/5 on Capterra

If you want a closer side-by-side view, compare Breeze with Breeze vs Basecamp, Breeze vs Jira, Breeze vs Airtable, and Breeze vs ClickUp.

What users say about Breeze

Our overall experience has been positive. I tested many project management systems and Breeze was the easiest to set up and implement. It stands out in many ways but one for sure is the ability to have chats with my team.

Source: Capterra

Wekan

Best for: teams that want open-source kanban boards.

If you prioritize function over form, Wekan is a solid alternative to Trello. While it may lack a modern design, it compensates with open-source flexibility and comprehensive features. However, Wekan requires some technical knowledge to set up and maintain, and it doesn't have a dedicated mobile app, which could make on-the-go use challenging.

Pricing: Free

Rating: 4.2/5 on G2

Where Wekan fits

• Open-source self-hosted Trello replacement
• Privacy-focused organizations needing on-premise hosting
• Free with no vendor lock-in

Where Wekan isn't the right fit: Teams without infrastructure or admin to self-host — SaaS is genuinely simpler if you don't need on-premise.

What users say about Wekan

Ability to customize and build your own functionality. For our company and team, we need our swimlanes, checklists, etc to be custom in every scenario

Source: G2

Zoho Projects

Best for: teams that want integrated project planning.

Zoho Projects is a versatile tool for managing complex projects. It includes advanced features like Gantt charts, task dependencies, and time tracking, which help teams manage larger, more complex tasks—areas where Trello can sometimes fall short due to its simplicity.

Pricing: Free for small teams, with paid plans starting at $4 per user per month

Rating: 4.3/5 on G2

Where Zoho Projects fits

• Teams already using Zoho One (CRM, Books, Mail, Desk integration)
• Mid-sized organizations on a tighter budget than Asana or Monday allow
• Multi-currency, multi-region work where the Zoho stack wins on locality
• Cost-conscious organizations willing to standardize on one vendor

Where Zoho Projects isn't the right fit: Teams that want a polished, design-led PM tool — Zoho prioritizes feature breadth over UI craft.

What users say about Zoho Projects

It's easy to toggle between the list, Kanban, and Gantt views as you plan and track your projects. You can set up automations, customize templates, and manage time allocations, all of which make a difference when it comes to timely and cost effective delivery.

Source: G2

Basecamp

Best for: teams that prioritize communication and simplicity.

Basecamp is a great choice if you're after a simple yet powerful tool for team collaboration and communication. While Trello focuses primarily on task management, Basecamp offers an all-in-one solution with task organization, real-time messaging, file sharing, and team scheduling, making it ideal for remote or distributed teams.

Pricing: Flat rate of $299 per month for unlimited users, otherwise $15/user per month

Rating: 4.3/5 on Capterra

Where Basecamp fits

• Teams of 25+ where the flat-rate pricing is genuinely cheaper than per-user math
• Client-service work that benefits from Clientside (per-project team-vs-client visibility)
• Teams that buy into Hill Charts and Shape Up methodology
• Organizations that don't want time tracking, Gantt, or heavy reporting in the core tool

Where Basecamp isn't the right fit: Tiny teams under 10 people (the flat fee is too expensive), or teams that need real reporting, time tracking, or scheduling features.

Teams considering Basecamp alternatives often also want a direct side-by-side view, and Breeze vs Basecamp covers that comparison.

What users say about Basecamp

Basecamp is an incredibly strong task management tool. Great for small teams. As far as resource management and any medium sized projects basecamp lacks behind its competitors. With all this said, I love basecamp as it is nostalgic for decades now of work that I've been able to implement easy with teams and organizations

Source: Capterra

Airtable

Best for: teams that want flexible database-style project tracking.

Airtable is a more flexible alternative to Trello, especially for teams needing a versatile data management system. While Trello focuses on task management using Kanban boards, Airtable combines the functionality of a spreadsheet with project management tools, making it suitable for a wide range of applications, from project management to CRM data organization.

Pricing: Free for basic use, with advanced features starting at $10 per user per month

Rating: 4.7/5 on Capterra

Where Airtable fits

• Database-style work with relational tables, formulas, and automations
• Asset libraries, content calendars, talent rosters, and inventory tracking
• Teams comfortable building Interfaces for stakeholder-facing views
• Source-of-truth layer underneath other tools, not a primary PM tracker

Where Airtable isn't the right fit: As a primary task tracker — designers and operators don't want to update database rows for daily work.

Teams considering Airtable alternatives often also want a direct side-by-side view, and Breeze vs Airtable covers that comparison.

What users say about Airtable

We can have many views of the same data in one place without duplicating the data. Each person can have their own view based on the data they need to see. The biggest benefit we've had is time saving and the ability to access this data anywhere, at any time.

Source: Capterra

Microsoft Planner

Best for: Microsoft 365 teams that want simple task boards.

For teams already set in the Microsoft ecosystem, Microsoft Planner is a practical alternative to Trello. While it may not offer as many features as some other tools, its seamless integration with Microsoft 365 apps—like Teams, SharePoint, and Outlook—makes it ideal for small to medium-sized teams looking for simplicity and efficiency.

Pricing: Included in Microsoft 365 plans, starting at $5 per user per month

Rating: 4.3/5 on Capterra

Where Microsoft Planner fits

• Departmental work for teams already deep in Microsoft 365
• Simple bucket-and-task tracking without timeline or dependency complexity
• Teams that want zero additional cost on top of M365
• Coordination embedded in Teams and Outlook

Where Microsoft Planner isn't the right fit: Teams that need cross-plan reporting, Gantt-style timelines, native time tracking, or external collaborator access without group-membership gymnastics.

Teams considering Microsoft Planner alternatives often also want a direct side-by-side view, and Microsoft Planner vs Asana covers that comparison.

What users say about Microsoft Planner

Microsoft Planner serves as a rudimentary tool for project management, best suited for simple tasks. It falls short in providing the necessary tools for managing larger or more complex projects, which significantly hampers its usability in more demanding scenarios.

Source: Capterra

Monday.com

Best for: teams that want visual project tracking.

Monday.com is a flexible project management tool that offers more customization options than Trello. Its colorful, user-friendly interface allows you to view tasks in various formats, like Kanban boards, Gantt charts, or timelines—providing more display options.

Pricing: Starting at $9 per user per month

Rating: 4.6/5 on Capterra

Where Monday.com fits

• Teams that lean visual and prefer colorful boards as the primary view
• Mid-sized organizations (5–50 users) with budget for the Pro tier or above
• Workflows that benefit from no-code automation and dashboard-style reporting
• Teams standardizing on a visual work-OS rather than task-list tools

Where Monday.com isn't the right fit: Very small teams (the 3-user minimum is a tax), or anyone wanting pricing without forced tier jumps as the team grows.

Teams considering Monday.com alternatives often also want a direct side-by-side view, and Breeze vs Monday.com covers that comparison.

What users say about Monday.com

Monday helps to increase performance and order in tasks or when presenting a project, this platform has immediate chats, which is an advantage in case you have any questions, you can just go directly to the chat and not resort to any other means to communicate, I can also manage a board from scratch by customizing it or a default board.

Source: Capterra

ClickUp

Best for: teams that want a customizable all-in-one workspace.

ClickUp offers multiple ways to view your tasks—whether it's through Kanban boards, Gantt charts, timelines, or calendars. One of its standout features is its high level of customization. You can create custom workflows, dashboards, and task views tailored to your team's needs. Compared to Trello's basic setup, ClickUp's built-in automation tools help reduce repetitive tasks.

Pricing: Free for basic use, with premium plans starting at $9 per user per month

Rating: 4.6/5 on Capterra

Where ClickUp fits

• Teams with a willing admin to own custom statuses, fields, and ClickApps
• Organizations that want one tool to replace several
• Teams that genuinely use multiple views per project (board, list, Gantt, calendar)
• Mid-sized teams with diverse workflows and per-team customization

Where ClickUp isn't the right fit: Teams that want a tool that works on day one without configuration, or organizations without dedicated PM-admin ownership.

Teams considering ClickUp alternatives often also want a direct side-by-side view, and Breeze vs ClickUp covers that comparison.

What users say about ClickUp

Fairly positive. Overall it is very useful, we have used it to manage our team work, track and report project progress, do planning, etc. Bear in mind that we are a multidisciplinary work, so we've tried to make it work both for delivery/ tech functions and research and strategy. The only drawbacks are the small customisations we haven't been able to make (e.g. the weekly view to start on a different day) and the syncing time / loading time.

Source: Capterra

Asana

Best for: teams that need structured workflows.

Asana is a popular project management tool and a solid alternative to Trello. While Trello focuses on basic task boards, Asana offers additional views like timelines, calendars, and workload charts, giving you more flexibility to track project progress.

Pricing: Free for basic use, with premium features starting at $10.99 per user per month

Rating: 4.5/5 on Capterra

Where Asana fits

• Cross-functional teams that genuinely use Goals and Portfolios for cross-project rollup reporting
• Mid-sized to large organizations (50+ users) where the per-seat math pays back
• Teams that lean on Forms, Rules, and Workflow Bundles for automation
• A free tier with growth runway as the team scales

Where Asana isn't the right fit: Tiny teams (under 5 people) where the depth is overhead, or engineering teams that need real issue tracking — Jira fits better.

Teams considering Asana alternatives often also want a direct side-by-side view, and Breeze vs Asana covers that comparison.

What users say about Asana

Asana is an excellent collaboration tool for helping teams manage all kind of tasks. Although when you start using asana its bit confusing and need time to learn features. But its flexibility and vast capabilities are well worth learning it initially to get started. As it is not a resource management tool we cannot expect it to be a traditional full scale project management platform. It is excellent tool for startups.

Source: Capterra

Notion

Best for: teams that combine docs and tasks.

Notion is a flexible all-in-one workspace that combines task management with documentation, making it a strong alternative to Trello for teams needing more than just boards. You can create detailed project docs, track tasks with databases, and view projects in multiple formats—whether it's Kanban boards, tables, or lists.

Pricing: Free for personal use, with team plans starting at $10 per user per month

Rating: 4.7/5 on Capterra

Where Notion fits

• Docs, wikis, brand guidelines, runbooks, and meeting notes
• Teams that want structure they can build themselves with databases and templates
• Mixed-use as a docs-plus-light-tasks workspace
• Internal knowledge bases with bi-directional linking and search

Where Notion isn't the right fit: As a primary PM tool — native time tracking, workload, and team-scale task management aren't really there.

Teams considering Notion alternatives often also want a direct side-by-side view, and Breeze vs Notion covers that comparison.

What users say about Notion

The way we used it at the startup I was working remotely at was kind of like a complete workplace with all the documents and various functions and projects loaded on there. I think this works well for a small team, but I don't think its super scalable without some serious forethought and planning, and likely some kind of "Notion Consultant" to help organise things.

Source: Capterra

Trello alternatives comparison

Which Trello alternative should you choose?

• Choose Breeze if you want simple project management.
• Choose Wekan if you want open-source kanban boards.
• Choose Zoho Projects if you want integrated project planning.
• Choose Basecamp if teams that prioritize communication and simplicity.
• Choose Airtable if you want flexible database-style project tracking.
• Choose Microsoft Planner if Microsoft 365 teams that want simple task boards.
• Choose Monday.com if you want visual project tracking.
• Choose ClickUp if you want a customizable all-in-one workspace.
• Choose Asana if your team needs structured workflows.
• Choose Notion if teams that combine docs and tasks.

FAQ

What is the best alternative to Trello?

The best alternative depends on your team workflow. Tools like Breeze, Wekan, Zoho Projects, and Basecamp provide similar project management features with different levels of complexity.

Why are teams switching from Trello?

Teams usually look for alternatives when they want simpler project management, better pricing, clearer project visibility, or tools that fit their workflow better.

What tool is most similar to Trello?

The closest match depends on what your team values most, but tools like Breeze and Wekan often cover similar task management and collaboration needs.

Conclusion

If you genuinely love Trello, the right answer is often "stay on Trello and pay for the right tier." The product is good at what it does. The case for leaving is when you're paying Premium plus several Power-Ups and realizing you've reconstructed a more expensive version of a more capable PM tool.

For teams that hit that point, Breeze, Asana, and ClickUp are the most common landing spots — each gives you boards plus the things you were stitching in via Power-Ups. If you wanted Trello but free and self-hostable, Wekan is the only honest answer. If your real workflow is engineering, Jira; if it's docs-and-tasks, Notion; if you want bigger reporting and structure, Monday.com or Microsoft Project depending on how heavyweight you want to go.